Special Services Student Information Software

Laramie County School District Number One is seeking a comprehensive Special Services Student Information Software solution for procurement through a Request for Proposal (RFP) issued on February 6, 2025, with proposals due on March 12, 2025, at 2:00 p.m. The district requires a software system that will seamlessly integrate with their existing Infinite Campus platform, supporting real-time data synchronization and comprehensive state reporting capabilities. The solution must meet Wyoming Department of Education data reporting requirements, specifically WDE684 data elements, and provide robust functionality for importing existing documents, automating data collection, and reducing manual reporting errors. Key deliverables include role-based security features, Microsoft calendar integration, parent portal access, and comprehensive service desk support. The proposed contract will cover an initial period from board approval through June 30, 2028, with potential renewal options for up to three additional one-year periods. The district serves approximately 14,200 students across 42 school complexes and currently manages 7,000 computers and 17,000 users.

While specific set-aside designations are not explicitly detailed in the documentation, the procurement appears open to technology vendors capable of meeting the district's complex software integration requirements. The existing infrastructure involves a 10GB internet connection and current use of Infinite Campus as the primary Student Information System. The cost proposal worksheet suggests a potential nine-year contract term with pricing structured across three implementation periods, indicating significant budget allocation for professional services, software licensing, implementation, training, and ongoing support. Vendors will need to demonstrate comprehensive capabilities in data reporting, system flexibility, and seamless integration with existing Wyoming educational technology ecosystems. The district's vendor application process requires registration on the Rocky Mountain E-Purchasing System, submission of a W-9 form, Certificate of Insurance, and compliance with Wyoming State Statutes, which include resident preferences providing a 5% advantage for Wyoming commodities. While specific budget ranges are not explicitly stated, the comprehensive nature of the RFP suggests a substantial technology procurement investment.