25RP2018.pdf

This document is a Request for Proposal (RFP) issued by Laramie County School District Number One in Cheyenne, Wyoming for Special Services Student Information Software. The district is seeking a comprehensive special services student information software solution that seamlessly integrates with their existing Infinite Campus system, capable of real-time synchronization between systems. The RFP requires the proposed solution to import existing documents from the current Student Information System (SIS), provide comprehensive state reporting capabilities, and meet specific Wyoming Department of Education data reporting requirements, including WDE684 data elements. The proposal is due on March 12, 2025 at 2:00 p.m., with a contract period commencing immediately after board approval and ending June 30, 2028, with potential renewal options for up to three additional one-year periods.

The software must provide robust functionality including accurate and timely reporting compliance with state and federal regulations, automated data collection and reporting to reduce manual errors, flexibility to adapt to changing reporting standards, detailed documentation of reporting processes, regular system updates, and specific integration capabilities with Wyoming Department of Education data elements. Pricing should be comprehensive, including implementation, support, training, licenses, and warranties. The district has approximately 14,200 students across 42 school complexes, including two rural schools, and currently manages 7,000 computers, 17,000 users, and a 10GB internet connection. The proposal emphasizes the need for role-based security, efficient user interfaces, Microsoft calendar integration, parent portal access, and comprehensive service desk support.