SP w/ SS Conditions LWIA21 - Madison County Employment & Training Dept

The State of Illinois, through the Madison County Employment & Training Department, is soliciting a small purchase procurement with sole source conditions to establish shared service cost arrangements between the Department of Rehabilitation Services (DRS) and Family and Community Services (FCS) for local one-stop Workforce Centers. This procurement is governed by the State of Illinois Standard Terms and Conditions for General Services contracts and requires vendors to deliver services supporting the operational infrastructure and administrative functions of the workforce development system. Key deliverables include provision of shared services that facilitate coordinated workforce center operations, with the primary objective of enabling DRS and FCS to operate efficiently within a one-stop service delivery model. Vendors must demonstrate the capacity to support collaborative service delivery, maintain comprehensive record retention for three years from final payment (five years if federal funds are involved), and comply with prevailing wage requirements where applicable. The proposal is due on May 18, 2026, with the solicitation having been posted on May 14, 2026, providing a four-day window for submission.

Vendors responding to this procurement must maintain commercial general liability insurance of $1,000,000 per occurrence with $2,000,000 annual aggregate, auto liability coverage of $1,000,000, and workers' compensation insurance as required by law, with the State named as additionally insured. A $15 minority contractor initiative fee applies to contracts valued at $1,000 or more, indicating consideration for disadvantaged enterprises, though specific set-aside designations are not explicitly detailed in the procurement documents. Payment shall be processed according to the Illinois Prompt Payment Act, with invoices due by July 31st for work completed through June 30th of any given year. The State reserves the right to conduct background checks and terminate the contract for convenience with thirty days' notice or suspend performance due to insufficient appropriations. Specific budget ranges or award values are not provided in the available procurement documentation, and the contract is subject to Illinois law and the exclusive jurisdiction of the Illinois Court of Claims.