SP-OHSP-Pool Management

The Oklahoma Tourism and Recreation Department (OTRD) is seeking a qualified supplier to provide full pool operations at Osage Hills State Park (OHSP) through a single-award contract. The procurement, identified as Solicitation/Event #EV00000698, requires a comprehensive pool management service available from Memorial Day through Labor Day, operating daily from 12:00 PM to 8:00 PM CST. The selected supplier will be responsible for staffing, scheduling, operational costs, collecting entrance fees, and reporting monthly revenue to OHSP. Key deliverables include managing pool access, potential concession stand and food truck operations, and maintaining compliance with Department of Health guidelines. The solicitation will be evaluated using a best value/lowest and best criterion, considering specifications, responsibilities, value-add, and pricing. Bidders must submit their proposals via the Oklahoma Supplier Portal by 1:00 p.m. on May 8, 2025, with the last day to submit questions being May 1, 2025, at 1:00 p.m. The contract will run concurrently with Oklahoma's fiscal year, starting from the final signature date to June 30, 2026, with five one-year renewal options available.

The contract does not explicitly outline specific set-aside designations or restrictions for disadvantaged enterprises, though the Responding Bidder Information form includes provisions for service-disabled veteran business enterprises. Bidders must confirm registration with the Oklahoma Secretary of State, provide workers' compensation insurance coverage, and comply with various state requirements. The solicitation allows for potential revenue-generating opportunities, with the supplier permitted to operate a concession stand and food trucks, keeping the proceeds from sales. While no specific incumbent vendor is mentioned, the contract includes provisions for a comprehensive business plan detailing service implementation, patron costs, and proposed revenue-sharing with OTRD. Although the exact award value is not specified, the solicitation requires all travel expenses to be included in the total bid price, and pricing must remain firm and fixed for the contract term. Bidders are expected to provide competitive entrance fee pricing that aligns with market rates in the local area, with any future fee changes requiring mutual written agreement.