SP AAON HVAC Replacement Parts Rebid

The Illinois State Toll Highway Authority (ISTHA) is issuing a Request for Quote (RFQ) for the procurement of AAON brand Heating, Ventilation and Air Conditioning (HVAC) replacement parts under contract number 25-0143R, with a rebid effective for a four-year term commencing April 29, 2026, or upon the last dated signature of the parties, whichever is later. The solicitation requires vendors to furnish and deliver AAON brand replacement parts exclusively, with no substitutions permitted, to the Illinois Tollway Central Warehouse located at 4 S 496 Naperville Road, Naperville, Illinois 60563, between 8:30 a.m. and 3:00 p.m. Central Time. Pricing shall be structured as a percent discount from the manufacturer's published list price applied to all items purchased throughout the contract term, with an estimated usage value of $75,000, and vendors must submit manufacturer's published price lists with their quotes, provide two current price lists within seven business days of award notification, and maintain quoted prices valid for 180 days from submission with no price increases accepted. Successful vendors must be the manufacturer or an authorized dealer/distributor capable of furnishing genuine parts and manufacturer-related services, and all products must be new with minimum manufacturer's warranty from the date of delivery. The vendor shall be responsible for incorrect, damaged, or defective shipments and must pick up unacceptable materials within 48 hours of notification and replace or credit items within 10 business days. The solicitation deadline for quote submission is February 25, 2026, with specific award dates and submission procedures to be published on BidBuy, and the contract does not include renewal options or permit the Tollway to terminate for convenience with 30 days' written notice or for cause if performance requirements are not met.

The procurement requires vendors and any subcontractors to comply with the Standard Illinois Certifications form, which establishes 34 distinct mandatory compliance requirements covering financial, legal, ethical, and operational areas, including verifications of non-delinquency on educational loans, felony conviction status, environmental compliance, competitive bidding integrity, drug-free workplace policies, equal employment opportunity adherence, Illinois Use Tax remittance, cybersecurity clearance, and prohibitions related to bribery, bid rigging, discriminatory practices, and forced labor. No specific set-aside designations for disadvantaged enterprises are identified in the available solicitation documents. Vendors must comply with employment posting requirements through IllinoisJobLink.com and product sourcing requirements for domestic manufacturing when applicable, and must maintain information technology accessibility standards throughout the contract term and any subsequent fiscal years. By January 1 of each fiscal year covered by this multi-year contract, contractors and subcontractors must certify any changes affecting their ability to satisfy procurement code eligibility requirements, with false certifications subject to sanctions including contract voidance, suspension, debarment, denial of payment, civil fines, or criminal penalties under the Illinois False Claims Act. The contract is contingent upon availability of funds, and no incumbent vendor or current contractor information has been disclosed in the available documents, though the contract is designated as a rebid indicating prior procurement activity under this requirement. The estimated contract value is $75,000 over the four-year term.