Southern Steel Food Pass Hinges and Screws

The Minnesota Department of Corrections (DOC) is seeking to procure specialized Southern Folger Food Pass Hinges and Screws for the Stillwater facility through a competitive bidding process. The specific procurement includes 280 Southern Folger 203FP food pass hinges, 600 5/16-18x2" FHMS Zinc Torx T/R-T40 Screws, and 1,200 3/8-16x3/4 BHMS Zinc Torx T/R-T45 Screws. No substitutions are permitted, and the project requires delivery of the entire order to the MCF-Stillwater Commissary Warehouse in Bayport, Minnesota. The Request for Bid (RFB) event number is 2000017062, with responses due by 3 P.M. Central Time on May 6, 2025, through the SWIFT Supplier Portal. Bidders must submit their proposals directly in the SWIFT system, with strict requirements for multi-factor authentication. The contract period will run from May 6, 2025, to June 30, 2025, with a delivery due date of June 4, 2025. Evaluation will be conducted on an "all or none" basis, with the state reserving the right to reject any or all responses.

The procurement emphasizes Minnesota's commitment to diversity and inclusion, offering preferences for businesses owned by minorities, women, veterans, and individuals with substantial physical disabilities. Potential bidders must be registered as either a bidder or supplier and will be evaluated based on several diversity and inclusion criteria. The state provides opportunities for small businesses, including those from economically disadvantaged counties, with resources available for certification through the State's Small Business Procurement Program. Veteran-owned businesses may claim a preference of up to 12%, with certification required from either the Office of Equity in Procurement or the US Small Business Administration. While a specific budget range is not explicitly stated, the procurement is a one-time purchase with FOB Destination shipping and freight included in the unit price. Invoicing will require detailed documentation, including customer name, state contract number, item description, quantity, list price, contract discount, and final pricing. Potential bidders should note that submission of inaccurate or misleading information could result in disqualification, suspension, or potential legal action.