Southern_Steel_Food_Pass_Hinges_and_Screws.pdf
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- Attached to
- Southern Steel Food Pass Hinges and Screws
- Solicitation number
- 2000017062
- Issued by
- Washington County, Minnesota
About this file
This document is a Request for Bid (RFx) issued by the Minnesota Department of Corrections (DOC) for Southern Steel Food Pass Hinges and Screws for the Stillwater facility. The procurement includes 280 Southern Steel 203FP food pass hinges (item number SS-710312), 600 5/16-18x2" FHMS Zinc Torx T/R-T40 Screws, and 1,200 3/8-16x3/4 BHMS Zinc Torx T/R-T45 Screws. The event (ID P7801-2000017062) is open from April 28, 2025, to May 14, 2025, with all items to be delivered to the MCF-Stillwater Commissary Warehouse in Bayport, Minnesota by July 15, 2025. No substitutions are allowed, and the award will be made on an "all or none" basis, meaning bidders must provide pricing for the entire order.
The solicitation emphasizes diversity and inclusion, offering opportunities for small businesses, minority-owned enterprises, women-owned businesses, veteran-owned businesses, and businesses located in economically disadvantaged counties. Bidders must be registered in the SWIFT Supplier Portal and can receive additional information about certification through the Office of Equity in Procurement. All deliveries must be FOB Destination with freight charges included in the unit price. Potential bidders must carefully review the detailed specifications, submit all required attachments, and provide comprehensive pricing information. The state reserves the right to reject any or all responses and requires strict adherence to the specified procurement guidelines.
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Text version
Event Description The Minnesota Department of Corrections (DOC) is looking to procure Southern Steel Food Pass Hinges and Screws for our Stillwater facility. No substitutions are allowed. The project scope includes the delivery of the entire order. See line items for detailed specifications.
General Questions Question Response
DIVERSITY AND INCLUSION
Is your business based in Minnesota and considered small according to the OSP small business size standards? The link below provides size standard requirements. Please note (all web addresses can be copied and pasted into a web browser for further review) https://mn.gov/admin/business/vendor-info/oep/sbcp/size
And:
Is your business a for-profit business that is majority owned, operated and controlled by:
• a racial minority,
• a woman,
• a person with a substantial physical disability,
• a veteran or service-disabled veteran, or is your business
• located in, or the owner lives in, an economically disadvantaged county?
http://mn.gov/admin/business/vendor-info/oep/sbcp/ed/co unties )
If your company meets these basic criteria, it may be eligible for certification in the state’s Small Business Procurement Program. For more information on eligibility requirements please visit https://sbcp.mn.gov/. You can also contact the Office of Equity in Procurement at Procurement.Equity@state.mn.us or 651-201-2402 for further information.
• Do you believe your company meets the criteria listed above?
• Your response to this question is for informational purposes only. If you select YES, and are not certified, a member of the Office of Equity in Procurement will contact you to provide additional information regarding the State’s Small Business Procurement Program. (Responders must select Yes or No to continue submitting their response.)
Event Details
PUBLIC EVENT DETAILS
Submit To: Corrections Department Contact: Blow,Theresa A Phone:
Email: Theresa.Blow@state.mn.us
Event ID Format Type Page P7801-2000017062 Sell RFx 1 Event Round Version 1 2 Event Name Southern Steel Food Pass Hinges and Screws Start Time Finish Time 04/28/2025 15:00:00 05/14/2025 15:00:00
Event Currency: US Dollar Bids allowed in other currency: No
In order to participate in this event YOU MUST BE REGISTERED as either a bidder or a supplier.
Question Response
Yes
Response Comments
Upload all required or requested attachments here.
A file attachment is required to satisfy this question.
Response Comments
If you fail to upload attachments requested in the solicitation, your response may be disqualified. Have you uploaded the required or requested attachments?
(Yes / No)
Yes
Response Comments
PLACING ORDERS:
Enter the name, phone number, fax number, and e-mail address of your contact person for placing orders.
Response Comments
DELIVERY TIME FRAME:
What is the delivery time frame in calendar days after receipt of order (A.R.O)?
Event Details (cont.)
PUBLIC EVENT DETAILS
Submit To: Corrections Department Contact: Blow,Theresa A Phone:
Email: Theresa.Blow@state.mn.us
Event ID Format Type Page P7801-2000017062 Sell RFx 2 Event Round Version 1 2 Event Name Southern Steel Food Pass Hinges and Screws Start Time Finish Time 04/28/2025 15:00:00 05/14/2025 15:00:00
Event Currency: US Dollar Bids allowed in other currency: No
Question Response
Response Comments
FREIGHT TERMS:
All deliveries must be FOB Destination with freight charges included in the unit price. Does your price include freight?
Yes
Response Comments
Event Details (cont.)
PUBLIC EVENT DETAILS
Submit To: Corrections Department Contact: Blow,Theresa A Phone:
Email: Theresa.Blow@state.mn.us
Event ID Format Type Page P7801-2000017062 Sell RFx 3 Event Round Version 1 2 Event Name Southern Steel Food Pass Hinges and Screws Start Time Finish Time 04/28/2025 15:00:00 05/14/2025 15:00:00
Event Currency: US Dollar Bids allowed in other currency: No
Line Details Line: 1 Item ID: Line Qty: 280 UOM: EACH Bid Qty: 280
Reserve Price: No
Description: Southern Steel 203FP food pass hinges-item number SS-710312. No Substitutions Allowed.
Question Response What is the price per unit?
Response Comments
Line: 2 Item ID: Line Qty: 600 UOM: EACH Bid Qty: 600
Reserve Price: No
Description: 5/16 - 18x2" FHMS Zinc Torx T/R-T40 Screws
Question Response What is the price per unit?
Response Comments
Line: 3 Item ID: Line Qty: 1200 UOM: EACH Bid Qty: 1200
Reserve Price: No
Description: 3/8 - 16x3/4 BHMS Zinc Torx T/R-T45 Screws Comments:
- Award all or none.
Responses that do not comply with the Event will be considered nonresponsive and will be rejected.
The award will be made on an “all or none” basis. The responder must show the unit price and extension for each item and the sum total for all items. The unit price prevails.
Must be shipped FOB Destination, prepaid and allow.
Event Details (cont.)
PUBLIC EVENT DETAILS
Submit To: Corrections Department Contact: Blow,Theresa A Phone:
Email: Theresa.Blow@state.mn.us
Event ID Format Type Page P7801-2000017062 Sell RFx 4 Event Round Version 1 2 Event Name Southern Steel Food Pass Hinges and Screws Start Time Finish Time 04/28/2025 15:00:00 05/14/2025 15:00:00
Event Currency: US Dollar Bids allowed in other currency: No
Freight must be included in price.
QUESTIONS/CLARIFICATIONS: Any question and/or clarifications in regard to the solicitation response must be made in writing to Theresa Blow at THERESA.BLOW@STATE.MN.US Answers will only be given in an addendum format. If a Responder discovers any significant ambiguity, error, conflict, discrepancy, omission, or other deficiency in the solicitation, they must immediately notify the Buyer in writing of such error and request modification or clarification of the document. All questions should be submitted no later than two days prior to the end date listed on the Event. The State may refuse to answer questions submitted after the questions deadline. Responders are not to contact anyone within any other State Agency regarding this solicitation.
SWIFT Supplier Portal questions can be answered by contacting the OSP help desk at 651.296.2600, OSPhelp.line@state.mn.us
Question Response What is the price per unit?
Response Comments
Event Details (cont.)
PUBLIC EVENT DETAILS
Submit To: Corrections Department Contact: Blow,Theresa A Phone:
Email: Theresa.Blow@state.mn.us
Event ID Format Type Page P7801-2000017062 Sell RFx 5 Event Round Version 1 2 Event Name Southern Steel Food Pass Hinges and Screws Start Time Finish Time 04/28/2025 15:00:00 05/14/2025 15:00:00
Event Currency: US Dollar Bids allowed in other currency: No
Bidder Information Firm Name:
Name: Signature: Date:
Phone #: Fax #:
Street Address:
City & State: Zip Code:
Email:
Event Details (cont.)
PUBLIC EVENT DETAILS
Submit To: Corrections Department Contact: Blow,Theresa A Phone:
Email: Theresa.Blow@state.mn.us
Event ID Format Type Page P7801-2000017062 Sell RFx 6 Event Round Version 1 2 Event Name Southern Steel Food Pass Hinges and Screws Start Time Finish Time 04/28/2025 15:00:00 05/14/2025 15:00:00
Event Currency: US Dollar Bids allowed in other currency: No
Appendix A - Line Specifications Line: 1 Item ID: Line Qty: 280 UOM: EACH Description: Southern Steel 203FP food pass hinges-item number SS-710312. No Substitutions Allowed.
Item Specifications
Manufacturer:
Mfg Item ID:
Item Length: 0 Item Height: 0 Item Width: 0 Dimension UOM:
Item Volume: 0 Volume UOM:
Item Weight: 0 Weight UOM:
Item Size: Item Color:
Shipping Information
Schedule: 1 Ship To: MCF-STILLWATER
COMMISSARY WAREHOUSE
5277 STAGECOACH TRAIL N
BAYPORT MN 55003-4100
United States
Quantity: 280 Due Date: 07/15/2025 Freight Terms: FOB Destination, Prepd & Allow Ship Via:
Line: 2 Item ID: Line Qty: 600 UOM: EACH Description: 5/16 - 18x2" FHMS Zinc Torx T/R-T40 Screws
Item Specifications
Manufacturer:
Mfg Item ID:
Item Length: 0 Item Height: 0 Item Width: 0 Dimension UOM:
Item Volume: 0 Volume UOM:
Item Weight: 0 Weight UOM:
Item Size: Item Color:
Shipping Information
Schedule: 1 Ship To: MCF-STILLWATER
COMMISSARY WAREHOUSE
5277 STAGECOACH TRAIL N
BAYPORT MN 55003-4100
United States
Quantity: 600 Due Date: 07/15/2025 Freight Terms: FOB Destination, Prepd & Allow Ship Via:
Line: 3 Item ID: Line Qty: 1200 UOM: EACH Description: 3/8 - 16x3/4 BHMS Zinc Torx T/R-T45 Screws
Event Details (cont.)
PUBLIC EVENT DETAILS
Submit To: Corrections Department Contact: Blow,Theresa A Phone:
Email: Theresa.Blow@state.mn.us
Event ID Format Type Page P7801-2000017062 Sell RFx 7 Event Round Version 1 2 Event Name Southern Steel Food Pass Hinges and Screws Start Time Finish Time 04/28/2025 15:00:00 05/14/2025 15:00:00
Event Currency: US Dollar Bids allowed in other currency: No
Item Specifications
Manufacturer:
Mfg Item ID:
Item Length: 0 Item Height: 0 Item Width: 0 Dimension UOM:
Item Volume: 0 Volume UOM:
Item Weight: 0 Weight UOM:
Item Size: Item Color:
Shipping Information
Schedule: 1 Ship To: MCF-STILLWATER
COMMISSARY WAREHOUSE
5277 STAGECOACH TRAIL N
BAYPORT MN 55003-4100
United States
Quantity: 1200 Due Date: 07/15/2025 Freight Terms: FOB Destination, Prepd & Allow Ship Via:
Event Details (cont.)
PUBLIC EVENT DETAILS
Submit To: Corrections Department Contact: Blow,Theresa A Phone:
Email: Theresa.Blow@state.mn.us
Event ID Format Type Page P7801-2000017062 Sell RFx 8 Event Round Version 1 2 Event Name Southern Steel Food Pass Hinges and Screws Start Time Finish Time 04/28/2025 15:00:00 05/14/2025 15:00:00
Event Currency: US Dollar Bids allowed in other currency: No
Appendix B - Terms & Conditions
1. Please review the attached Terms and Conditions attached to the event.
Last Updated: 12/24/2018
Event Details (cont.)
PUBLIC EVENT DETAILS
Submit To: Corrections Department Contact: Blow,Theresa A Phone:
Email: Theresa.Blow@state.mn.us
Event ID Format Type Page P7801-2000017062 Sell RFx 9 Event Round Version 1 2 Event Name Southern Steel Food Pass Hinges and Screws Start Time Finish Time 04/28/2025 15:00:00 05/14/2025 15:00:00
Event Currency: US Dollar Bids allowed in other currency: No
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