Southern Dams Mowing and Weed Eating

The West Virginia Conservation Agency is requesting quotations for mowing and weed eating services at Southern Dams facilities under ARFQ 1400 AGR2600000014, with a deadline of June 29, 2026 at 1:00 PM. Attendance at a mandatory pre-bid meeting on June 17, 2026 at 10:00 AM at 2118 Ripley Road, Ripley, West Virginia is required for all vendors submitting bids.

The scope encompasses regular mowing (measured in acres) and weed eating (measured in square feet) at designated southern dam locations. Contractors must complete the pricing page (Exhibit A) with unit prices for each service line, with specific service frequency and quality standards outlined in Exhibit B. Equipment will be based at 255 Gus R. Douglass Lane, Charleston, West Virginia, and invoicing directed to the West Virginia Conservation Agency at 1900 Kanawha Boulevard East, Charleston, West Virginia.

The contract is structured as a fixed-period agreement with a 90-day initial term. Pricing is firm for the life of the contract. Prior to contract award, vendors must maintain Commercial General Liability Insurance of at least $1 million per occurrence and Automobile Liability Insurance of at least $1 million per occurrence, with proof required.

The State reserves the right to cancel the contract upon 30 days written notice or immediately if work does not conform to specifications. Payment will be made in arrears upon receipt of proper invoices; vendors must accept payment by electronic funds transfer or P-Card. The contract is contingent upon legislative appropriation, and non-appropriation does not constitute default. All bids must be submitted electronically or in typed format; vendors must acknowledge receipt of all addenda, including Addendum No. 02. Questions are due June 22, 2026 at 2:00 PM to Jean Faust at jfaust@wvca.us or 304-558-2204. Sealed bids must be submitted to WVCA, Attention: Jean Faust, 255 Gus R Douglass Lane, Charleston, West Virginia 25312, or electronically through wvOASIS.