Solicitation Waiver, Upgrade NEBS

The State of Nevada Department of Administration Purchasing Division is seeking a sole source contract with Aeris Enterprises, Inc. for comprehensive upgrades and enhancements to the Nevada Executive Budget System (NEBS). The procurement involves modernizing the existing system with specific improvements including screen consistency, enhanced user experience, and expanded reporting capabilities. The contract will run from July 1, 2025, to June 30, 2029, with a total estimated contract value of $1,356,000. Key objectives include maintaining system continuity, leveraging the vendor's unique technical knowledge, and avoiding the significant resource expenditure required to onboard and train a new vendor. The solicitation is specifically a Solicitation Waiver Justification and Request Form, indicating a direct procurement method rather than a competitive bidding process. The document emphasizes that Aeris Enterprises is the only vendor with the requisite source code understanding and technical expertise to execute these system upgrades effectively.

The contract appears to have no specific set-aside designations or restrictions on responding organizations. The procurement will be funded entirely through state appropriations, with no federal funds involved. Aeris Enterprises is the incumbent vendor, having previously maintained and supported the NEBS system through contracts valued at $1,323,624 (8/13/2013 to 6/30/2021) and $456,256 (7/1/2021 to 6/30/2025). The existing system infrastructure requires continued specialized maintenance and enhancement, which the current vendor is best positioned to provide. The state's rationale for sole source procurement centers on cost-effectiveness, efficiency, and the vendor's deep institutional knowledge of the NEBS system. The total contract value of $1,356,000 represents a significant investment in maintaining and improving the state's executive budget management technology.