Solicitation Waiver, Software Installation

The Nevada Department of Transportation (NDOT) is seeking a solicitation waiver for professional services from AssetWorks Inc. for Software Installation and Configuration Services, specifically focusing on implementing Telematics Cloud integration with NDOT's Fleet Management software. The procurement involves comprehensive software installation services, including implementation on test and production servers, remote troubleshooting support, and 30-day post-implementation support. The contract term is set from January 1, 2025, to January 1, 2027, with a submission deadline of January 17, 2025. Key project objectives include integrating GPS/AVL providers and configuring the M5 database structure to seamlessly connect with NDOT's existing infrastructure. The waiver request is specifically justified by AssetWorks' proprietary M5 system and their unique technical expertise in integrating with NDOT's current technology ecosystem. Evaluation criteria appear to prioritize vendor-specific technical capabilities and historical performance, with particular emphasis on the vendor's ability to execute complex software integration tasks.

The procurement opportunity does not explicitly mention set-aside designations or restrictions for disadvantaged enterprises. AssetWorks Inc. is the incumbent vendor, having been NDOT's fleet management software provider since 1999, with previous contract values ranging from $14,400 to $168,585.98. The current contract has a total estimated service value of $249,616.00, fully funded through Highway Funds. The project requires specialized knowledge of AssetWorks' proprietary M5 system, which effectively precludes competitive bidding due to the vendor's unique technical capabilities. Integration requirements include connecting with existing GPS/AVL providers and working within NDOT's specific database infrastructure. The sole-source nature of this procurement is predicated on AssetWorks' historical relationship with NDOT and their exclusive ability to perform the required software installation and configuration services.