SW250402-S3287-20250401132013999.pdf

This is a Solicitation Waiver Justification and Request Form from the State of Nevada Department of Administration Purchasing Division for the Secretary of State's office. The document seeks to procure services from Elections Systems & Software for the VREMS (Voting Resources and Election Management System) project, specifically for creating and developing election data for up to 4 mock elections. The contract has a total estimated value of $337,124, with a contract period from approval date through 12/31/2029. The waiver is for a sole or single source procurement, as the vendor provides proprietary election equipment and is the only company able to code election data for the counties' voting equipment.

The funding for this contract will come from the General Fund BA 1051, with no federal or grant funds involved. The counties using Elections Systems & Software equipment require updated election data coding, which can only be performed by this specific vendor. The mock election is considered a vital step in implementing the VREMS project, and the waiver justifies the direct procurement based on the unique, proprietary nature of the election systems and software. The contract allows for one year of support with the option to extend for up to three additional years, with the total potential contract value being $1,348,496.