Solicitation Waiver, Air duct and vent cleaning

The State of Nevada Department of Administration Purchasing Division, specifically through the Division of Child & Family Services/Southern Nevada Child & Adolescent Services, is seeking a solicitation waiver for air duct and vent cleaning services at buildings located on the Charleston campus. The procurement is being processed as a sole source procurement with Stanley Steemer of Dublin, OH identified as the sole responsive vendor after an informal solicitation was conducted, during which six vendors in the Las Vegas Valley were contacted. The contract will cover comprehensive air duct and vent cleaning services designed to improve indoor air quality and maintain HVAC system effectiveness, with a proposed contract term from "Upon Approval" through December 31, 2028. The primary deliverables include thorough cleaning of air ducts and vents to remove dust, allergens, and pollutants. The solicitation was posted on February 6, 2025, with responses due by February 17, 2025. Qualifications appear to center on the vendor's ability to effectively perform comprehensive air duct and vent cleaning services with documented experience in similar institutional environments.

The procurement does not explicitly mention specific set-aside designations or restrictions on responding organizations. The contract will be funded through a mixed funding structure of 55% state appropriated funds and 45% federal funds, which may implicate certain compliance requirements. The total estimated contract value is $36,000.00, which represents an increase from previous similar contracts that ranged from $15,500 to $15,516. Stanley Steemer is positioned as the incumbent and proposed vendor, with no indication of alternative vendors being considered. The procurement appears to be driven by the necessity of maintaining indoor air quality and HVAC system performance, with the waiver justified by the lack of alternative vendor responses to the initial solicitation. No specific integration requirements with existing infrastructure or technology were mentioned in the available documentation.