Solicitation RFP - TGYS Program Evidence-Based Technical Ass

The Colorado Department of Human Services issued Request for Proposals (RFP) 2016000036 on September 2, 2015, seeking a single contractor to provide evidence-based training and technical assistance services for the TGYS (Transitional Group Youth Services) Program in Denver County and Denver City. The procurement encompasses three primary components: research and strategic planning to develop implementation strategies for evidence-based practices; grant-making or subcontractor solicitation and award processes to identify recipient organizations; and direct training and technical assistance delivery to selected community-based youth prevention and intervention organizations. Key deliverables include a refined work plan during Phase One and implementation of technical assistance services during Phase Two, with the contractor responsible for strategic coordination, grant management, and capacity-building support to help organizations advance their evidence-based programming capabilities. Required qualifications include a minimum of five years of experience within the past twelve years developing and implementing complex human service, prevention, evidence-based programming, and/or evaluation projects, with preference given to applicants incorporating a positive youth development framework. The RFP evaluation criteria weighted proposals as follows: Technical Proposal (45 percent) addressing project approach and delivery methodology; Organizational Experience, Capacity, and Staff Qualifications (35 percent) demonstrating relevant expertise and organizational stability; and Cost Proposal (20 percent) demonstrating reasonable and necessary costs. Critical dates include a September 14, 2015 deadline for written inquiries, a October 5, 2015 proposal submission deadline at 3:00 p.m. Mountain Time to the North/Central Procurement Office at 7866 West Mansfield Parkway, Denver, Colorado 80235, an estimated proposal selection date of the week of October 26, 2015, and estimated contract finalization for the week of November 9, 2015. Proposals must be submitted by vendors registered with Colorado Vendor Self Service (VSS) at the time of submission, accompanied by one signed original and one copy in sealed packaging plus an unencrypted flash drive containing an electronic version compatible with Microsoft Office 2007 or higher.

The RFP permits all organization types to respond, including for-profit, non-profit, and governmental entities, with no set-aside designations or restrictions limiting eligible applicants. No incumbent vendors or current contractors are identified in the procurement materials. The total maximum funding available for the entire contract period through June 30, 2017 is $300,000, with $200,000 available for State Fiscal Year 2016 (July 1, 2015 through June 30, 2016), and unused portions of the initial year's allocation (up to $175,000) may be carried forward to the renewal year. The contract is structured as cost-reimbursement with a maximum not-to-exceed amount, with the estimated contract period commencing November 9, 2015, and extending through June 30, 2016, with an option for one additional one-year renewal period at the State's discretion exercisable with 30 days' written notice. Proposals exceeding $300,000 total project cost or failing to meet mandatory minimum requirements are subject to disqualification. The Colorado Department of Human Services retained the option to pursue additional funding contingent upon passage of Colorado Ballot Initiative BB, though specific amounts were not identified at the time of RFP issuance.