Solicitation No: 25-0015 On-Call HVAC Services

Beaverton School District 48J in northwestern Oregon is soliciting proposals for on-call 24/7 HVAC/R mechanical systems services through Solicitation No. 25-0015. The District seeks qualified contractors to provide emergency and preventative maintenance services for heating, cooling, and refrigeration equipment across its 36,000-student campus comprising 34 elementary schools, 8 middle schools, 6 high schools, and 5 options schools. The scope of work includes chiller and cooling tower maintenance, boiler service, VRV/VRF system maintenance, air/water balancing, re-commissioning, and equipment life cycle analysis. Minimum qualifications require contractors to demonstrate at least 15 Journey-level HVAC technicians, internal or subcontracted mechanical engineering/design services, and 24/7 emergency service capability. Pricing shall be submitted using a provided Price Schedule with hourly rates for multiple labor categories including Journeyman HVAC Technicians, Apprentices, Controls Technicians, Sheet Metal Installers, Pipefitters, Electricians, and Project/Service Managers, with all pricing remaining firm through June 30, 2028, and subsequent contract periods. Evaluation criteria include experience and qualifications (10 points), staffing and key personnel (15 points), approach and operations (30 points), references (20 points), and price schedule (25 points), with possible interviews worth up to 20 additional points. The non-mandatory pre-proposal conference is scheduled for March 30, 2026, at 11:00 AM PST via Microsoft Teams, with proposals due April 14, 2026, at 2:00 PM Pacific Time through the OregonBuys system.

The selected contractor(s) will receive a Master Trade Services Contract effective July 1, 2026, through June 30, 2028, with potential extensions for up to three additional one-year terms through June 30, 2031. All personnel must pass background checks and obtain District-issued identification badges prior to commencing work. The District is subject to prevailing wage requirements under ORS 279C.800 et seq., and contractors must maintain workers' compensation insurance, employer's liability coverage of $500,000, and comprehensive general liability insurance of $1,000,000. No specific set-aside designations for disadvantaged enterprises or restrictions on organizational types have been identified in the solicitation documents. No incumbent vendor information or award value ranges have been disclosed in the available documentation. Interested contractors should contact the District through the OregonBuys system for additional information and to clarify any technical requirements or specifications.