RFP 25-0015 On-Call HVAC Services Addendum1.pdf

This is a Solicitation Addendum No. 1 issued by Beaverton School District 48J in Oregon for RFP 25-0015 On-Call HVAC Services. The addendum modifies the original RFP to correct the date and day of the mandatory pre-proposal meeting, changing it from Thursday, March 30, 2026, to Monday, March 30, 2026, at 11:00 AM Pacific Standard Time. The meeting will be held via Microsoft Teams. Proposals for on-call 24/7 HVAC/R mechanical systems services are due April 14, 2026, at 2:00 PM Pacific Time through the OregonBuys system. The selected contractor will provide emergency and preventative maintenance services for heating, cooling, and refrigeration equipment across the District's 34 elementary schools, 8 middle schools, 6 high schools, and 5 options schools. The Master Trade Services Contract is effective July 1, 2026, through June 30, 2028, with potential extensions for up to three additional one-year terms through June 30, 2031.

Minimum qualifications require contractors to demonstrate at least 15 Journey-level HVAC technicians, internal or subcontracted mechanical engineering/design services, and 24/7 emergency service capability. Pricing shall be submitted using a provided Price Schedule with hourly rates for multiple labor categories including Journeyman HVAC Technicians, Apprentices, Controls Technicians, Sheet Metal Installers, Pipefitters, Electricians, and Project/Service Managers, with all pricing remaining firm through June 30, 2028. Evaluation criteria include experience and qualifications (10 points), staffing and key personnel (15 points), approach and operations (30 points), references (20 points), price schedule (25 points), and possible interviews worth up to 20 additional points. All personnel must pass background checks and obtain District-issued identification badges prior to commencing work. The District is subject to prevailing wage requirements, and contractors must maintain workers' compensation insurance, employer's liability coverage of $500,000, and comprehensive general liability insurance of $1,000,000. Proposers must acknowledge receipt of this addendum on the Proposer Certification Form; failure to do so may result in proposal rejection.