Sole Source - ODDS Stipends

The Oregon Department of Human Services (ODHS), specifically the Office of Developmental Disabilities Services (ODDS), is pursuing a sole-source procurement for stored value card distribution services with Families and Communities Together (FACT Oregon). The procurement aims to compensate and incentivize individual and family member participation in listening sessions, focus groups, committees, and other engagement events throughout Oregon. FACT Oregon will manage the electronic and postal delivery of gift cards to participants, collecting necessary participant information and providing various stored value card options. The contract is structured as an initial two-year agreement with potential extensions up to five years, contingent upon performance and not exceeding $150,000 in total value. The solicitation was posted on November 12, 2024, with proposal responses due by November 19, 2024, and potential vendors have seven calendar days to file protests through the OregonBuys system. ODDS previously conducted three formal solicitations for these services without receiving proposals, which prompted this sole-source determination.

There are no specific set-aside designations or restrictions mentioned for this procurement. FACT Oregon is currently the incumbent contractor, having provided these services under a direct award contract below the small procurement threshold. The sole-source justification emphasizes the efficient utilization of existing services requiring compatible solutions from a single provider. The contract allows ODHS to purchase additional services from FACT Oregon within the five-year period or $150,000 maximum threshold. No explicit information is provided about disadvantaged enterprise participation or specific integration requirements with existing technological infrastructure. The monthly administrative fee is $1,000, with additional reimbursement for the actual stored value cards purchased or acquired. The total estimated contract value is $150,000, which represents the maximum funding available for the potential five-year period.