Sole Source Notification - Ellucian Software and Support Services Renewal

The University of Wyoming is pursuing a sole source procurement for Ellucian Company, LLC's cloud software and support services through a four-year renewal term. The specific software and services include Financial Aid FM Need Analysis, Experience Premium, Award, Intelligent Processes, Banner Student, Banner Financial Aid, Degree Works, Degree Works Transfer Equivalency, Operational Data Store Oracle, EDISmart, Oracle Data Integrator Enterprise Edition, and Advantage Plus Maintenance and Support. This sole source notification (SSN #KLW-2025-35) was issued on October 21, 2025, with a strict response deadline of October 24, 2025, at 2:00 PM Mountain Time. Interested parties believing they can provide comparable products must submit a Statement of Capabilities through BidNet's electronic solicitation portal. The University reserves the sole discretion to determine whether to conduct a competitive solicitation based on responses received, with the procurement team serving as the sole judge in evaluating submissions regarding quality, performance, and price.

The procurement appears to have no specific set-aside designations or restrictions on responding organizations. Suppliers are required to clearly identify any confidential or proprietary information and package such materials separately from other response components. Procurement Services will issue a written determination regarding the validity of any confidentiality requests. The purchase order will be governed by the University of Wyoming's standard Terms and Conditions. While no specific budget range is disclosed in the documentation, the comprehensive nature of the software and support services suggests a potentially significant contract value covering multiple institutional software systems. The sole source nature of the procurement indicates a strong preference for continuity with the incumbent vendor, Ellucian Company, LLC, and implies a complex technological infrastructure that would be challenging to replace or integrate with alternative solutions.