Sole Source Notice for the purchase of Duncan Tech. Parking Meter Inserts

The Oregon Department of Administrative Services, Procurement Services (DAS PS) is conducting a sole-source procurement on behalf of the Department of Administrative Services, Fleet and Parking Services (DAS FPS) to purchase up to 210 Duncan Parking Technologies Liberty Next Gen (LNG) parking meter inserts. This procurement is specifically for Marion County and includes the option to acquire related parts, maintenance, support, repair services, training, and software updates. The goods are intended to replace existing Duncan Eagle CK parking meter inserts with compatible LNG inserts that can interface with the current Parking Enterprise Management System (PEMS) software. The procurement is not an open competitive bid, but a direct sole-source acquisition from Duncan Parking Technologies, a CivicSmart company. The procurement notice was posted on August 25, 2021, with a response deadline of September 3, 2021, and allows for a seven-calendar-day protest period for any affected parties who may object to the sole-source determination. The key objective is to maintain technological continuity and compatibility with existing parking meter infrastructure across state parking facilities.

There are no specific set-aside designations or restrictions on responding organizations mentioned in the documentation. The incumbent vendor is Duncan Parking Technologies, which is positioned as the sole manufacturer and authorized reseller of the parking meter inserts. The existing infrastructure consists of 210 CivicSmart/Duncan parking meters, with over 200 currently using Duncan Eagle CK inserts and 7 using the LNG inserts. Integration requirements are critical, as switching to a different meter brand would necessitate either a complete new software system or complex software customization to interface with the proprietary PEMS software. The estimated total contract value is $200,000, and the procurement is structured as a 5-year Price Agreement. The sole-source justification is primarily based on technological compatibility, proprietary software integration, and the vendor's unique position as the original equipment manufacturer with no authorized third-party distributors or repair agencies.