Sole Source - Annual Subscription to CrewSense. com - 5-Year Annual Renewal

The City of Salem, Oregon, through Marion County, is pursuing a sole source procurement for an annual subscription to CrewSense.com, with a planned 5-year renewal. The procurement involves acquiring software services from VectorSolutions, LLC, with an anticipated contract award date of June 13, 2022. The contract specifically covers an annual subscription to CrewSense.com, which appears to be a software platform likely used for workforce management, scheduling, or personnel tracking. The total annual subscription cost is $17,000, and the procurement is being conducted under the jurisdiction's public contracting rules that allow sole source acquisitions. Interested parties have a 7-day window from the June 6, 2022 public notice date to submit written protests, which must be accompanied by a $500 certified or cashier's check to cover protest processing costs. Protests must include a detailed statement of legal and factual grounds, supporting evidence, a description of potential harm, and the specific relief being requested.

The procurement appears to have no specific set-aside designations or restrictions on responding organizations. VectorSolutions, LLC is identified as the sole vendor for this contract, suggesting they are the incumbent and likely the exclusive provider of the CrewSense.com platform. The sole source nature of the procurement implies that this software solution meets a unique technological need that cannot be fulfilled by alternative vendors. No specific disadvantaged enterprise requirements are mentioned in the available documentation. The contract represents a significant multi-year technology investment, with an annual commitment of $17,000 and a potential total value of $85,000 over the proposed 5-year renewal period. The procurement appears focused on maintaining continuity of a specific software service critical to the City of Salem's operational needs.