Soaps, sanitizers, deodorizers, cleaners & supplies

Palm Beach County Board of County Commissioners, Purchasing Department issued Request for Quotation (RFQ) #900440-SM for the purchase and delivery of cleaning products and supplies under a term contract. The procurement encompasses 27 items including soaps, sanitizers, deodorizers, cleaners, sponges, bleach, laundry detergent, and decontaminant wipes, with estimated annual quantities ranging from 60 gallons for lotion hand soap to 444,000 milliliters for hand cleanser. Quoters were required to submit firm, fixed pricing with delivery required within ten business days of receiving a Term Contract Delivery Order between 8:30 a.m. and 3:30 p.m., Monday through Friday, with F.O.B. destination at the Palm Beach County Purchasing Warehouse in West Palm Beach, Florida. Quoters could submit exact manufacturer specifications or "or equal" products, provided they included complete descriptive literature and product documentation such as Product Data Sheets, Safety Data Sheets, or Technical Data Sheets. The original submission deadline of January 22, 2019 was extended to January 25, 2019 via Amendment #1, which also modified specifications for Item #15 to require Spartan Chemical Company, Inc. product number 300004 (Golden-Gia Lotionized Hand Dishwash) or an equal product. Award was to be made on an item-by-item basis to the lowest responsive, responsible quoter, with the successful quoter receiving an initial 12-month contract period or until the estimated amount was expended, at the County's discretion, with options to renew for four additional 12-month periods, subject to mutual written agreement and appropriation of funds.

Palm Beach County offered a 5% local preference to quoters with a permanent place of business in Palm Beach County or the Glades, and reserved the right to give preference in tie bids to vendors with Drug-Free Workplace Certification. Small Business Enterprise (SBE) certified vendors within 10% of the lowest responsive, responsible bid were eligible for award consideration. The County reserved the right to reject awards financially disadvantageous to the County or resulting in awards below $1,000. All unit prices were required to be firm and remain fixed for both the initial and renewal terms. No specific incumbent vendor information, existing infrastructure requirements, or budget ranges were disclosed in the solicitation documents. Bidders were required to sign and return the executed Amendment #1 document with their RFQ response.