Snowplowing and Sanding Services at Camp Keyes

The Maine Department of Defense, Veterans and Emergency Management, Military Bureau is requesting quotations for snowplowing and sanding services at Camp Keyes in Augusta under RFQ 15A260622-0317, with quotations due July 23, 2026 at 4:00 p.m. and a mandatory pre-bid walk-through on July 16 at 9:00 a.m.

The scope covers clearing and sanding of designated areas when precipitation accumulates two inches or more, with parking areas cleared by 6:00 a.m. Priority areas total approximately 548,000 square feet: travel ways (100,000 sq. ft.), primary areas (200,000 sq. ft.), post-storm areas (148,000 sq. ft.), and sidewalks (1,100 sq. ft.). The contractor must supply one 2.5-yard loader with bucket and snow pusher, two 0.5-ton or larger plow trucks capable of clearing 7–10 foot swaths, and one skid steer for smaller areas. Additional requirements include shoveling walkways, handicap ramps, and stairs; maintaining proper snow-pile locations; and responding to all communications within one business day. Special facilities including Bangor Flight Facility Building #260 and Bangor RTI #700 may require 24/7 around-the-clock snow-removal capabilities upon notification. Contractors must obtain federal background clearance for all personnel, maintain certificates of insurance with $1,000,000 general liability, state-required worker's compensation, and $500,000 business auto policy with snow-plowing coverage, and comply with Maine Department of Environmental Protection environmental cleanup standards.

The initial contract term runs November 1, 2026 through October 31, 2027, with four optional one-year renewals through April 30, 2031. The snow season is November through April, with monthly invoices on net 30 payment terms. The incumbent contractor, CCC Construction LLC, received $175,200 annually. Award will be made to the lowest qualified bidder submitting all required documentation. Questions are due by noon July 17 via the State's Vendor Self Service system. Bidders must submit a Responsible Bidders Certification, detailed cost response on the provided Excel worksheet, a Subcontractors and Disaster Recovery Plan, an equipment list, and insurance certificates.