Snow Plow Checklist 10.30.24.docx

Department of Defense, Veterans and Emergency Management – Military Bureau Evaluation of Service Tour – Snow Plowing & Sanding Checklist

Date of Tour:

Time:

Location:

Program Administrator/Designee:

Contractor:

Rating: E=Excellent G=Good (Meets Expectations) NI=Needs Improvement N/A = Not Applicable

NOTES:

1. Some tasks may not pertain to some facilities. Place N/A in the notes if not at your facility.

2. Pictures should be taken where they can be and submitted with the form.

Instructions for Evaluations

· There should be an agreed upon schedule for periodic performance evaluation tours, at a minimum of monthly.

· If additional evaluations are deemed necessary, this will be scheduled by the Program Administrator or their designee via written email notification a minimum of three (3) business days prior to requested meeting.

Contractor Performance:

· If the Contractor receives a combination of four or more negative responses to yes or no questions and Needs Improvement or Unacceptable ratings for services rated during the Evaluation of Service Tour, it will be documented as poor performance.

· The Contractor will be given two (2) weeks from the date of the Evaluation Tour to correct all issues discovered during the Evaluations of Service Tour.

· If the issues are not resolved during that timeframe the contract could be terminated due to documented poor performance with a thirty (30) day notice.

· If the Contractor receives three (3) evaluations that receive the poor performance rating for the facility, the contract could be terminated due to documented poor performance.

· Poor performance may be considered in the evaluation of a subsequent bids submitted by the Contractor.

· The Contractor will have fifteen (15) calendar days from the date notified to appeal any termination of contract decision based on the Evaluation of Services Tours.

· The appeal must be addressed to the Director of the Division of Procurement Services.

General

When there was accumulations of two (2) inches or more of precipitation the Contractor has cleared and sanded designated areas without interruption and with reasonable diligence.

This includes all parking areas, entrances and roads if designated in contract.

Y or N

All parking lots, access roads and sidewalks were reasonably cleared no later than 6:00 am.

Y or N

Contractor has returned within 24 hours of the completion of the precipitation event to clean previously occupied parking areas.

Gated Compounds have been completed as needed on the will-call basis (based on 4" accumulation)

Y or N

Contactors has not created drifts in front of the dumpster enclosures, fire lanes, or in front of fire hydrants.

The contractor will be responsible for removing contractor created drifts.

Y or N

Special Requirements (specific areas only) Note if your site does not have the specific category then put N/A in the notes – refer to contract if unsure.

Bangor Flight Facility Bldg #260 is a 24/7 operation and contractor has been clearing the designated areas at any time during the day or night.

(The facility Point of Contact (POC), Program Administrator and/or the Security Guards will notify the contractor when conditions warrant snow removal and sanding.)

Y or N

Bangor RTI #700 is potentially a 24/7 operation and contractor has been clearing the designated areas at any time during the day or night, if requested.

(The facility Point of Contact (POC), Program Administrator and/or the Security Guards will notify the contractor when conditions warrant snow removal and sanding.)

Y or N

Misc. Items

On time requirements/End of Season Review

Evaluation Tour Attendees (must Sign & Date)

Facility Contact_______________________________________________________

DFE Contact__________________________________________________________

Vendor/Provider Contact_______________________________________________ Return completed sheet (pages 1-4 at least) to Ken Merrifield – DFE kenneth.r.merrifield.nfg@army.mil