Snow and Ice Equipment

Portage County, Wisconsin is soliciting bids for snow and ice equipment to be installed on two new 2020 Western Star 4700 SF truck chassis through its Purchasing Department. The procurement involves two complete truck configurations, including dump bodies with hydraulics, tailgate sanders, underbody scrapers, and associated hardware and electrical systems. The county will provide additional equipment including Burke reversible plows, wings, and quick hitches to be integrated by the successful bidder. Bidders must be authorized manufacturers, distributors, or dealers with a minimum of five years of experience in snow and ice equipment and must provide three verifiable references from comparable institutions. The bid was issued on January 23, 2020, with a submission deadline of 2:00 PM on February 20, 2020, to be delivered to the Portage County Purchasing Department at 1462 Strongs Ave, Stevens Point, Wisconsin 54481. Evaluation will be based on lowest total cost from a responsive, responsible bidder meeting all specifications, with a penalty of $100 per unit per calendar day for late delivery. The anticipated chassis delivery date is February 1, 2020, with completed trucks expected 115 days after chassis delivery.

No specific set-aside designations or restrictions for disadvantaged enterprises were mentioned in the procurement documents. The bid allows for potential pricing extension for two additional trucks through January 2021 and potentially for an additional year thereafter. Bidders are required to submit comprehensive documentation, including a Signature and Authority Affidavit, references sheet, completed Bid Offer Form, two copies of specifications and product brochures, and manufacturer warranty information. The equipment requires specific warranties: two years on snow and ice equipment (excluding wear items), three years on hydraulics and electronic controls, and five years on paint against rust and flaking. While no specific budget range was explicitly stated, the procurement involves complex truck modifications with detailed technical specifications for hydraulic systems, electrical controls, and materials primarily using stainless steel. The county is tax-exempt under Tax ID ES 43251, and all transportation, delivery, installation, and warranty expenses are the contractor's responsibility. Successful bidders must provide all service, shop, and operator manuals at no additional charge, along with a complete build parts list with model and serial numbers.