SNOC26271004 - Provide and Install Vinyl Wrap for Semi Tractor

Issuing Procurement Unit: Snow College Conducting Procurement Unit: Snow College The purpose of this Invitation for Bid is to issue a purchase order with the responsive and responsible vendor that submits the lowest priced bid for providing and installing vinyl wrap for a semi trailer. **The selected vendor will provide all materials, labor, and equipment necessary to complete the project to specification.** Project Description The Contractor shall furnish and install new vinyl graphics on both sides and front facing panels to include the top 3 feet on the backside of the tractor, in accordance with the artwork provided by the College and included in the bid documents. The trailer will be made available to the selected Contractor beginning August 1st. Scope of Work The Contractor shall provide all labor, materials, equipment, tools, supervision, and incidentals necessary to complete the work, including but not limited to the following: 1. Surface Preparation Complete surface preparation as required to ensure proper adhesion and finish quality of the new vinyl installation. All preparation costs, including labor, cleaning agents, surface repairs (if required), materials, and equipment, shall be included in the Contractor's bid. 2. Installation Furnish and install full-color printed vinyl wrap on both sides, front facing side and the top 3 feet of the backside of tractor. Installation shall be performed in strict accordance with manufacturer specifications and industry best practices. 3. Materials Specifications Vinyl material shall be outdoor-rated, high-performance cast wrap material meeting the following minimum specifications: • 2-3 mil High Performance Cast Wrap film • 2-3 mil Cast UV Overlaminate • 7-10 year outdoor durability rating Graphics shall be full-color printed. The College will provide print-ready artwork. 4. Installer Qualifications Installation must be performed by a certified vehicle wrap installer. The Contractor shall provide proof of wrap certification with its bid submission or prior to commencement of work. 5. Schedule Requirements The trailer will be available for work beginning August 1st. The Contractor shall specify in its proposal: • The anticipated start date. • The estimated duration of the project (in calendar days). • The total time required to complete the Work from commencement to final completion. Any required cure times, staging requirements, or production lead times shall be clearly identified in the proposal. 6. Warranty Requirements The Contractor shall clearly specify in its proposal: The manufacturer's warranty period for the vinyl material and overlaminate. The Contractor's workmanship warranty period covering installation defects, adhesion failure, peeling, bubbling, or other installation-related deficiencies. Warranty terms shall include duration, coverage details, and any exclusions or limitations. 7. Bidder Notice - Mileage Assessment To ensure a fair and equitable evaluation process among all bidders, an assessed mileage charge will be applied for bid comparison purposes only. This mileage assessment will not be invoiced to or paid by the awarded vendor. The trailer is located in Ephraim, Utah 84627. For evaluation purposes, mileage will be calculated from Ephraim, Utah to the vendor's facility and return, at a rate of $2.50 per mile, with two round trips (to drop off and pick up). This assessment reflects the transportation cost associated with delivering the tractor to and from each vendor's location. Because the distance to each vendor's facility varies, applying a standardized mileage rate allows for an equitable comparison of proposals. **Please note:** No additional charges will be allowed after the bid is awarded. Evaluation of Quotes: Each bid received shall be evaluated for responsiveness in as outlined in the Utah Procurement Code. Bids submitted must comply with the specification identified in this IFB. Multiple or alternate quotes will not be accepted. If a vendor submits multiple or alternate quotes, Snow College will only accept the bidder's primary bid and will not accept any other bids constituting multiple or alternate bids. Snow College Purchasing may solicit other quotes via email, phone, or other methods as permitted by the Utah Procurement Code or applicable Administrative Rules.