Snacks and Beverages

Fairfax County Public Schools (FCPS) is seeking a term contract for Snacks and Beverages to serve 47 middle and high schools and two central office locations across multiple jurisdictions in Virginia. The Invitation for Bid (IFB 2000004189) aims to establish a comprehensive food product delivery contract running from the award date through September 30, 2026, with potential for four additional one-year renewals. Vendors must bid on 100% of the items in the Bid Table and provide a web-based ordering system compatible with Windows. Specific requirements include maintaining HACCP food safety standards, adhering to Buy American provisions, providing nutritional analysis, and ensuring allergen labeling compliant with USDA Food-Buying Guide standards. An optional pre-bid conference is scheduled for September 26, 2025, at 10:00 a.m. via Zoom, with interested parties required to contact Jeremy Stern to obtain the conference link. All questions must be submitted in writing to Jeremy Stern at jmstern@fcps.edu no later than September 29, 2025, at 8:00 a.m. Eastern Time, with the final bid submission deadline set for October 17, 2025, at 9:00 a.m. through the Bonfire Portal.

The solicitation encourages participation from small, women-owned, and minority-owned businesses, with specific provisions for business classification and equal opportunity purchasing. Vendors must demonstrate a minimum of three to five years of experience in food delivery services and provide three references from similar service engagements performed within the past two years. The contract includes strict requirements for vendor qualifications, including compliance with State Corporation Commission registration, ethical standards, and federal contracting regulations. Delivery vehicles must be sanitized, marked with company identifiers, and follow Department of Transportation regulations. While specific budget ranges are not explicitly stated, the comprehensive nature of the contract covering multiple schools suggests a significant potential contract value. Vendors must be prepared to handle a maximum order of fifteen cases per delivery and provide detailed electronic ordering capabilities. The solicitation also allows for potential contract extensions to numerous local public bodies in Virginia, Maryland, and the District of Columbia, further expanding the contract's potential scope and value.