SMALL PURCHASE WITH SOLE SOURCE CONDITIONS- SHS-Fire Alarm and Monitoring 3 YR

The state of Illinois, specifically McLean County, is pursuing a small purchase contract with sole source conditions for fire alarm and monitoring services over a three-year period. The procurement focuses on securing comprehensive fire alarm system monitoring and essential services for three state-owned historic sites: David Davis Mansion in Bloomington, Dana Thomas House in Springfield, and New Salem State Park in Petersburg. The contract will be with Johnson Controls Fire Protection LP, who will provide inspection, testing, and maintenance of Simplex fire alarm systems (models 4006, 4100ES, and 4002) across these locations. The contract term is set from July 1, 2025 to June 30, 2028, with potential automatic renewal options. Key deliverables include periodic system inspections (scheduled in February, October, and November), ongoing monitoring services, and potential system upgrades. The due date for this procurement is June 24, 2025, with the opportunity initially posted on June 20, 2025. Evaluation criteria are not explicitly detailed in the provided documentation, but the procurement appears to be a sole source arrangement with Johnson Controls.

The contract appears to be unrestricted in terms of set-aside designations, and no specific requirements for disadvantaged enterprises are mentioned in the documentation. Johnson Controls is the incumbent and proposed vendor for this sole source contract. The total contract value is $14,375.00 annually, with service fees broken down as follows: $2,644.00 for David Davis Mansion, $10,368.00 for Dana Thomas House, and $1,363.00 for New Salem State Park. Additional monitoring fees range from $600 to $710 per site. The standard terms and conditions document indicates that vendors must maintain specific insurance coverages, including $1,000,000 in General Commercial Liability and $1,000,000 in Auto Liability. Payment terms are net 30, with invoices to be paid electronically. The contract includes provisions for potential termination, service interruption, and liability limitations, and is contingent on appropriation availability.