Small engine on-site repair/service, term contract, RE-quote

Palm Beach County, Florida issued a Request for Quotation (RFQ #250566R/ZG) for small engine on-site repair and service under a term contract re-quote, with quotation responses due January 18, 2018 at 4:00 p.m. Palm Beach County local time via fax or email. The County seeks a qualified vendor to provide comprehensive on-site repair and maintenance services for small gasoline and diesel-fueled engines and associated equipment, including chainsaws, portable pumps, generators, lawn blowers, and rescue equipment located throughout the County. The successful bidder must furnish all labor, materials, tools, supervision, and equipment necessary to complete repairs in accordance with original manufacturer specifications, operate service trucks capable of delivering services at any County location, and provide 24-hour, 7-days-per-week service availability. Pricing shall be submitted as a single, fixed hourly rate for standard work completed between 7:30 a.m. and 5:00 p.m., Monday through Friday, excluding County holidays, with overtime compensation at 1.5 times the standard rate for off-hours and weekend work and 2.0 times the standard rate for holiday work, while all materials and parts are supplied at actual cost plus shipping not to exceed the bidder's price to its most favored customer. Required qualifications include Briggs and Stratton Certified Master Mobile Service technician status and factory-authorized dealer credentials for Stihl, Echo, Kohler, Honda, and Briggs & Stratton products, with documentation of current licenses and certifications, three professional references demonstrating similar services within the past three years, and maintenance of Commercial General Liability Insurance ($500,000 each occurrence), Business Auto Liability Insurance ($500,000 combined single limit), and Workers' Compensation Insurance. A 90-day warranty covering materials and workmanship is required, and all work must comply with original manufacturer specifications and industry safety standards.

The contract incorporates Small Business Enterprise (SBE) and Local Preference provisions, allowing certified SBE vendors within 10 percent of the lowest responsive bid and local Palm Beach County businesses within 5 percent of the lowest bid to receive preference consideration. The initial contract term is 12 months or until the estimated amount is expended, with an option to renew for four additional 12-month periods subject to mutual written agreement and Board appropriation of funds. The anticipated contract value is $57,000 over the initial 12-month period, providing a defined budget range for planning purposes.