Small engine on-site repair and service, term contract

Palm Beach County Purchasing Department issued a Request for Quotation (RFQ) for small engine on-site repair and service on a term contract basis, with submissions due by January 9, 2018 at 4:00 p.m. The procurement seeks qualified vendors to provide 24/7 emergency repair and maintenance services for small gasoline and diesel-fueled engines and associated equipment throughout Palm Beach County, including chainsaws, portable pumps, generators, gasoline-powered ventilation equipment, lawn blowers, and miscellaneous gasoline-powered rescue equipment. Service trucks must be capable of reaching any location within the county on an as-needed basis. Vendors must submit a single hourly rate for standard work (7:30 a.m. to 5:00 p.m., Monday through Friday), with overtime compensation at 1.5 times the standard rate for hours outside standard business hours and weekends, and holiday compensation at 2.0 times the standard rate. All materials and parts must be original equipment manufacturer (OEM) products supplied at the vendor's cost, with a required ninety-day warranty on all labor and parts. Required qualifications include Briggs and Stratton Master Mobile Service technician certification and certification in repair and maintenance of Stihl, Echo, Kohler, Honda, and Briggs & Stratton products as factory authorized dealers. Vendors must also provide three references, appropriate licenses, Drug-Free Workplace Certification, and maintain minimum insurance coverage of $500,000 for commercial general liability and business auto liability.

The contract term is twelve months with an option to renew for four additional twelve-month periods at mutual written agreement, subject to appropriation of funds by the Board of County Commissioners. Local preference provisions offer a 5% decrease to responsive, responsible local and Glades businesses, and vendors claiming small business enterprise (SBE) status must be certified with Palm Beach County. The anticipated contract value is $57,000 over the initial twelve-month term, though Palm Beach County reserves the right to increase or decrease this amount based on actual service requirements. No incumbent vendors or existing infrastructure integration requirements were identified in the solicitation documents.