Small Engine OEM Parts

Orange County, Florida is soliciting sealed bids for a Small Engine OEM Parts Term Contract (IFB No. Y24-151-KS) through the OpenGov e-Procurement Platform. The procurement seeks original equipment manufacturer (OEM) parts for various small engine brands, including Briggs & Stratton, Echo, Exmark, Gravely, Honda, Hustler Mowers, John Deere, and Kohler. Bidders must be authorized dealers for the brands they propose and guarantee that all parts will be new and meet or exceed manufacturer OEM specifications. The contract will be for an initial one-year term with potential for four additional one-year renewals, and the county is not obligated to purchase a minimum amount of products. Vendors must provide a fixed percentage discount off the manufacturer's current list price for complete engines, parts, and accessories. The bid response deadline is December 7, 2023, at 4:00 PM EST, with potential bidders required to submit questions by November 16, 2023, at 5:00 PM. Electronic submissions are mandatory, and hand-delivery, mailing, telephoning, faxing, or emailing offers are prohibited.

The procurement allows potential preferences for minority-owned or service-disabled veteran-owned businesses, though specific set-aside percentages are not explicitly detailed. Orange County has tax exemption certificates and will issue delivery orders against the contract on an as-needed basis. Invoices must be submitted to Orange County Fleet Management, and the county reserves the right to award the contract to the lowest responsive and responsible bidder. While specific budget ranges are not provided, the contract appears designed to establish a flexible purchasing mechanism for small engine parts across multiple county departments or divisions. Respondents must create a free account on the OpenGov Platform and upload responses using compatible file formats such as Microsoft Word, Excel, PowerPoint, or PDF. The county emphasizes that modifications to standard response forms will result in a non-responsive designation, and bidders are solely responsible for ensuring the quality and accessibility of their submitted files.