Slow weight in motion scale (7020E040)

The West Virginia Division of Highways, Department of Transportation, issued Competitive Request for Quotation DOT2000000170 on May 27, 2020, for the one-time purchase of a Slow Weight in Motion (SWIM) vehicle scale system to be delivered to the Equipment Division facility in Buckhannon, West Virginia. The solicitation requests one unit of a Cardinal Scales Model Slow Weight in Motion vehicle scale or equivalent, with a closing date of June 16, 2020, at 1:30 PM and a vendor question deadline of June 3, 2020. The required scale system must include a weighbridge measuring a minimum of 12 feet by 29.5 inches constructed of at least one-inch thick steel, four Cardinal 25,000-pound load cells, a SAT825 indicator with outdoor enclosure programmed with WIM software, a P600 ticket printer, loop detector coil, and pole-mountable trim box. The scale must weigh vehicles at speeds up to 20 miles per hour with gross vehicle weights accurate within 2 percent at speeds below 10 miles per hour and function as a static scale with a minimum 60,000-pound nominal capacity. Installation must be completed within 60 working days of purchase order receipt at the Buckhannon facility, with the vendor providing 100 percent installation and hook-up while the Division of Highways provides excavation work and aggregate. The vendor must also provide concrete approaches and exits measuring a minimum of 13 feet wide by 30 feet long by 8 inches thick with fiber flow and minimum number 4 wire reinforcement, and deliver all equipment F.O.B. destination with risk of loss borne by the vendor. Award shall be determined by lowest overall total cost, and the successful vendor must provide a full one-year parts, labor, and installation warranty, operator and service manuals, preventative maintenance procedures, and conduct a thorough training seminar covering preventative maintenance, operator, and mechanic training upon delivery.

The solicitation documents do not identify any set-aside designations for disadvantaged enterprises, small businesses, or other restricted vendor categories, nor is any incumbent contractor identified. Vendors must demonstrate compliance with West Virginia statutory requirements by submitting a Purchasing Affidavit certifying they are not in default on monetary obligations to the state or its political subdivisions, a Drug Free Workplace Conformance Affidavit, and a Disclosure of Interested Parties Form if the contract value exceeds $1 million. A Bid Bond in an amount equal to at least five percent of the total bid amount must accompany all bids, and vendors must complete the Equipment Preventative Maintenance Questionnaire prior to equipment delivery. No specific budget range or award value is disclosed in the solicitation documents, though pricing shall be submitted on the provided Exhibit A Pricing Page and evaluated as the total cost inclusive of all taxes, fees, and charges for the complete furnished and installed scale system.