CRFQ DOT2000000170_Solicitation Specifications .pdf

REQUEST FOR QUOTATION

CRFQ DOT2000000170

Cardinal Scales Model: (SWIM) Slow Weight in Motion Vehicle Scale or Equal (7020E040)

Revised 10/27/2014

SPECIFICATIONS

1. PURPOSE AND SCOPE: The West Virginia Purchasing Division is soliciting bids on behalf of West Virginia Division of Highways, Department of Transportation to establish a contract for the one time purchase of a Cardinal Scale Model: (S.W.I.M.) slow weight in motion vehicle scales or equal. The scale shall be furnished and installed complete as specified in the following paragraphs, including platform, foundation, load cells, indicators, and the services of the manufacturer’s service representative.

2. DEFINITIONS: The terms listed below shall have the meanings assigned to them below. Additional definitions can be found in section 2 of the General Terms and

Conditions.

2.1 “Contract Item” means Slow Weight In Motion Vehicle Scale more fully described by these specifications.

2.2 “Pricing Page” means the pages, contained in wvOASIS or attached as Exhibit A, upon which Vendor should list its proposed price for the Contract Items.

2.3 “Solicitation” means the official notice of an opportunity to supply the State with goods or services that is published by the Purchasing Division.

2.4 “SWIM” means Slow weight in motion

2.5 “WIM means weight in motion

2.6 “SCA” means Stainless Canister Antilog

2.7 “SAT” means Satellite

2.8 “WVDOH” means West Virginia Division of Highways

3. GENERAL REQUIREMENTS:

3.1 Mandatory Contract Item Requirements: Contract Item must meet or exceed the mandatory requirements listed below.

3.1.1 Cardinal Scales Model: (SWIM) Slow Weight in Motion Vehicle Scale or

Equal.

3.1.1.1 Vendor shall furnish and install a slow weight in motion scale

(SWIM).

3.1.2 Weighbridge Size:

3.1.2.1 Weighbridge size shall be a minimum of 12 ft X 29.5 inches minimum weighbridge shall be constructed of ½-inch minimum thick steel.

3.1.2.3 Weighbridge shall be mounted inside a single-welded framework.

This lower frame size must be 13-foot minimum by 3-foot minimum and is 14-inches deep minimum.

3.1.3 Load Cells:

3.1.3.1 Scale shall utilize 4 Cardinal 25,000-lb minimum capacity SCA series stainless steel or nickel plated load cells or equal.

3.1.4 Weight Indicator:

3.1.4.1 Cardinal Scale’s SAT825 indicator with outdoor enclosure and

Kiosk or equal programmed with WIM software to weigh each axle of the vehicle as it travels across the scale, plus calculate gross weight.

3.1.5 Scales shall include the following:

3.1.5.1 SWIM scale with loop detector coil, pole-mountable trim box.

3.1.5.2 SWIM scale have P600 ticket printer (cut-bar tape printer) or equal.

3.1.6. Weighing Speeds:

3.1.6.1 The SWIM scale or equal shall provide gross vehicle weights at speeds up to 20 mph maximum.

3.1.7 Weighing Accuracy, Static Weight and Capacity:

3.1.7.1 The SWIM scale shall provide gross vehicle weights within 2% at speeds less than 10 mph

3.1.7.2 The SWIM scale shall have the capabilities to be used as a static scale.

3.1.7.3 The SWIM scale shall have Nominal Capacity: 60,000 lb.

minimum

3.1.8 Paint:

3.8.1 Frame and weighbridge must have a baked-on epoxide polyester powder coat finish or equal.

3.1.9 Scale Installation, Approach, Exit, Excavation and Completion Date:

3.1.9.1 Scale shall be fully 100% installed and hooked up by successful vendor at the physical address listed: Equipment Division 83 Brushy

Fork Crossing, Buckhannon WV 26201

3.1.9.2 Scale excavation work and aggregate only will be provided by

WVDOH.

3.1.9.3 Scale shall have minimum of 13-feet wide X 30-feet long x 8-inches thick of concrete approach and exit concrete shall be fiber flow with minimum #4 wire.

3.1.10 Warranty:

3.1.10.1 Full one-year Parts, Labor and Installation Warranty on complete scale

3.1.11 Miscellaneous:

3.1.11.1 Unspecified Accessories & Features: All parts, equipment, accessories, material, design and performance characteristics not specified herein, but which are necessary to provide a complete unit, must be furnished with each unit and required to conform to strength, quality of material, and quality of workmanship to those which are advertised and provided to the market in general by the unit industry. All parts and accessories advertised and regularly supplied as standard shall be included, except those which would represent duplication of these specified and except those which, by specification, are not to be furnished. All standard safety features, required by Federal and State Law, shall be included.

3.1.11.2 Unit shall be delivered: to WVDOH with all manufacturers recommended safety related decals and safety features intact.

3.1.12 Operating and Service Manuals and Parts Lists:

3.1.12.1 An operator’s manual must be included with unit upon delivery. A

“line sheet” (if applicable) and the “Equipment Preventative Maintenance

Questionnaire”, (Exhibit “B”) must be with unit upon delivery, Attn: Todd Campbell.

3.1.13 Training:

3.1.13.1Manufacturers and/or dealers will be required to stage a thorough seminar about Preventative Maintenance, Operator, and Mechanic training. To keep operators and mechanics updated, the successful vendor shall conduct a training session covering the operation, maintenance, troubleshooting with unit being purchased.

3.1.14 Preventative Maintenance & Operator Procedures:

3.1.14.1 Manufacturers and/or dealers will be required to submit to the

Equipment Division, in addition to the operating and service manuals, booklets and pamphlets explaining the Preventative Maintenance and

Operator Procedures to be used by the operators of this equipment, and must include such things as daily prestart inspection procedure, service schedule, and routine maintenance required, safety precautions, etc. The successful vendor shall furnish all training aids; i.e. videos, projectors as required in conducting the training.

4. CONTRACT AWARD:

4.1 Contract Award: The Contract is intended to provide Agencies with a purchase price for the Contract Items. The Contract shall be awarded to the

Vendor that provides the Contract Items meeting the required specifications for the lowest overall total cost as shown on the Pricing Pages.

4.2 Pricing Page: Vendor should complete the Pricing Page Exhibit A by completing the year, make and model and inserting quoted unit price. Vendor should complete the Pricing Page in full as failure to complete the Pricing

Page in its entirety may result in Vendor’s bid being disqualified.

Vendor should type or electronically enter the information into the Pricing Page to prevent errors in the evaluation.

5. PAYMENT:

5.1 Payment: Vendor shall accept payment in accordance with the payment procedures of the State of West Virginia.

6. DELIVERY AND RETURN:

6.1 Shipment and Delivery: Vendor shall ship the Contract Items after being awarded this Contract and receiving a purchase order or notice to proceed. Vendor shall deliver the Contract Items within 60 working days working days after receiving a purchase order or notice to proceed. Contract Items must be delivered to Agency at

WVDOH/Equipment Division, 83 Brushy Fork Crossing, Buckhannon, WV 26201.

6.2 Late Delivery: The Agency placing the order under this Contract must be notified in writing if the shipment of the Contract Items will be delayed for any reason. Any delay in delivery that could cause harm to an Agency will be grounds for cancellation of the Contract, and/or obtaining the Contract Items from a third party.

Any Agency seeking to obtain the Contract Items from a third party under this provision must first obtain approval of the Purchasing Division.

6.3 Delivery Payment/Risk of Loss: Vendor shall deliver the Contract Items F.O.B.

destination to the Agency’s location.

6.4 Return of Unacceptable Items: If the Agency deems the Contract Items to be unacceptable, the Contract Items shall be returned to Vendor at Vendor’s expense and with no restocking charge. Vendor shall either make arrangements for the return within five (5) days of being notified that items are unacceptable or permit the

Agency to arrange for the return and reimburse Agency for delivery expenses. If the original packaging cannot be utilized for the return, Vendor will supply the Agency with appropriate return packaging upon request. All returns of unacceptable items shall be F.O.B. the Agency’s location. The returned product shall either be replaced, or the Agency shall receive a full credit or refund for the purchase price, at the

Agency’s discretion.

6.5 Return Due to Agency Error: Items ordered in error by the Agency will be returned for credit within 30 days of receipt, F.O.B. Vendor’s location. Vendor shall not charge a restocking fee if returned products are in a resalable condition. Items shall be deemed to be in a resalable condition if they are unused and in the original packaging. Any restocking fee for items not in a resalable condition shall be the lower of the Vendor’s customary restocking fee or 5% of the total invoiced value of the returned items.

7 VENDOR DEFAULT:

7.1 The following shall be considered a vendor default under this Contract.

7.1.1 Failure to provide Contract Items in accordance with the requirements contained herein.

7.1.2 Failure to comply with other specifications and requirements contained herein.

7.1.3 Failure to comply with any laws, rules, and ordinances applicable to the

Contract Services provided under this Contract.

7.1.4 Failure to remedy deficient performance upon request.

7.2 The following remedies shall be available to Agency upon default.

7.2.1 Immediate cancellation of the Contract.

7.2.2 Immediate cancellation of one or more release orders issued under this

Contract.

7.2.3 Any other remedies available in law or equity.