SLCo SHE125212 Jail Kitchen Equipment Maintenance-RFC

Salt Lake County Contracts and Procurement, on behalf of the Salt Lake County Sheriff's Office, is seeking a contractor to provide preventative maintenance, routine care, and repair services for kitchen equipment at two jail locations: Adult Detention Center (ADC) Metro Jail and Oxbow Jail. The contract requires a vendor with at least three years of verifiable experience servicing commercial kitchen appliances, capable of performing monthly preventative maintenance inspections and addressing repair needs for various kitchen equipment used in food preparation for incarcerated individuals. Key deliverables include comprehensive equipment maintenance, emergency repair response within 4 hours, and parts replacement with manufacturer-specific discount pricing. The solicitation (SHE125212) requires bidders to submit a detailed Pricing Schedule, provide at least two commercial references, and possess necessary professional licenses. A mandatory pre-bid site visit is scheduled for November 17th at 11:00am, with attendees required to complete a jail access pass application at least 3 days prior to the conference. The bid is due on December 2, 2025, with award going to the lowest responsive and responsible bidder based on the lowest grand total on the Pricing Schedule.

The procurement includes preference points for vendors meeting specific criteria, such as providing employee health care benefits and having veterans hiring programs. Vendors can receive up to one point added to their total proposal score for qualifying preferences, which include maintaining a job safety program compliant with OSHA standards and offering a job training program recognized by a governmental entity. The contract has an estimated annual value of approximately $30,000, with a six-year term and potential price escalations up to 3% annually after the initial 24-month price guarantee period. Bidders must comply with environmental compliance requirements, including certification of no recent environmental law violations. The contract includes provisions for parts to be priced at catalog list prices with a negotiated discount, and all parts will be FOB Destination, Freight Prepaid. Successful contractors will be required to provide comprehensive warranty coverage for labor and parts, with ongoing compliance monitoring by Salt Lake County.