SLCo DA128163 Independent On-Scene Traffic Accident Investigation Services - RFP

Salt Lake County, on behalf of the District Attorney's Office, is issuing Request for Proposals (RFP #DA128163) to procure independent on-scene traffic accident investigation services and vehicle damage appraisal services for motor vehicle accidents involving County property or personnel. The County seeks qualified contractors capable of responding to accident scenes within 30 minutes and providing comprehensive accident investigations that include evidence collection, witness statements, scene documentation, and written reports. Vehicle damage appraisals must be conducted for both County-owned and third-party vehicles at various locations including the County Fleet Management office, body shops, tow yards, and claimants' residences. Mandatory qualifications require contractors to demonstrate at least three years of experience responding to traffic accidents and providing investigation services, three years of experience providing vehicle damage appraisals, a single telephone point of contact for 24/7 call answering, and sufficient resources to maintain round-the-clock availability. The County averages 56 vehicle accidents per year requiring on-scene investigative response. Proposals must be submitted by March 9, 2026, at 1:00 PM MT through the Utah Public Procurement Place (U3P); the selection committee will meet March 16, 2026, with proposer interviews scheduled thereafter and anticipated notice to proceed in May 2026. The resulting contract will be effective upon execution and continue for six years, with actual services beginning no later than May 31, 2026, and terminating May 30, 2032.

Pricing must be submitted as separate line items for on-scene accident investigations based on regular work hours (Monday-Friday, 7:00 AM to 6:00 PM) and after-hours call-outs, with a specified fee reduction for responses exceeding the 30-minute response window, plus separate per-appraisal fees for damage evaluations at County facilities, commercial locations within Salt Lake County, and the proposer's location. Fixed pricing must be guaranteed for 24 months, with any subsequent price increase requests limited to 2.5% annually and tied to an independent CPI index, subject to County approval by written amendment. Contractors must carry workers' compensation insurance, commercial general liability ($1,000,000 per occurrence/$3,000,000 aggregate), commercial automobile liability ($1,000,000 per person/$3,000,000 per accident), and errors and omissions insurance ($1,000,000 per occurrence/$2,000,000 aggregate), with Salt Lake County named as additional insured on all policies. The RFP does not identify set-aside designations, disadvantaged enterprise restrictions, incumbent vendors, or specific budget ranges. The County is self-insured and self-administers claims through the District Attorney's Office and Fleet Management Division, indicating the selected contractor will integrate with existing County claims administration infrastructure.