Notice of Intent to Award_Single Source.pdf
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- Attached to
- Single Source-Intent to Award
- Solicitation number
- PE-66061-NONST-2026-000000084
- Issued by
- Fulton County, Georgia
About this file
This is a Notice of Intent to Award Single Source from the City of College Park, Georgia's Purchasing Department for Audio Visual and Controls (AVC) system testing services. The City intends to award a single-source contract to Baker Audio Visual, the original installer of the AVC system, to conduct professional testing, evaluation, and validation of the existing system to ensure proper functionality, performance, and integration with current infrastructure. The notice is posted for a minimum of seven calendar days, with a submission deadline of May 11th, 2026 at 3:00 PM EST for any vendors who believe they can provide equivalent services. Responses should be submitted to Carl Hall, Interim Procurement Manager, at Carlton.Hall@collegeparkga.gov or by phone at 404-767-1537 ext. 1500.
The estimated contract amount is not to exceed $45,000. The City has justified the single-source procurement based on Baker Audio Visual's unique qualifications, including possession of as-built documentation and existing system knowledge that enables efficient remote evaluation and diagnostics. Market research indicated that other vendors would require as-built documentation to evaluate the system; however, the City cannot verify that complete documentation is available for third-party use, which would likely result in additional on-site assessments, increased costs, and project delays. Utilizing an alternate vendor would require extensive system review and possible re-documentation, introducing risks of incompatibility and reduced efficiency. If no responsive statements of capability are received by the deadline, the City will proceed with the single-source award to Baker Audio Visual.
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Text version
3667 Main Street College Park, GA 30337| (404) 767-1537
PURCHASING DEPARTMENT
3667 Main Street, College Park, GA 30337| Phone: (404) 767-1537
April 30th 2026
SUBJECT: Notice of Intent to Award Single Source PROJECT: Audio Visual and Controls (AVC) System Testing Services
The City of College Park, intends to award a single source contract for Audio Visual and Controls (AVC) system testing services.
Intended Vendor: Baker Audio Visual Estimated Amount: Not to Exceed $45,000
Description of Goods/Services:
The City requires professional testing, evaluation, and validation of its existing Audio Visual and Controls (AVC) system to ensure proper functionality, performance, and integration with current infrastructure.
Justification for Single Source:
The City has determined that this procurement is appropriate for sole source due to the unique qualifications and existing system knowledge held by the intended vendor.
Baker Audio Visual is the original installer of the AVC system at this facility and maintains access to the as-built documentation. This enables the vendor to perform remote system evaluation and diagnostics, resulting in increased efficiency and reduced project costs.
Market research was conducted, and other vendors were contacted. Responding vendors indicated a requirement for as-built documentation to evaluate the system. The City cannot verify that complete documentation is available for third-party use, which may result in additional on-site assessment, increased costs, and potential delays.
Utilizing an alternate vendor would likely require extensive system review and possible re-documentation, introducing risk of incompatibility with existing infrastructure and reduced efficiency. Based on these factors, Baker Audio Visual is considered the only vendor capable of providing the required services in a cost-effective and timely manner.
This notice is being posted for a minimum of seven (7) calendar days. Any vendor who believes they are capable of providing the same or equivalent services may submit a written statement of capability.
Submission Deadline: May 11th, 2026-3:00pm EST Responses must be submitted to:
Carl Hall, Interim Procurement Manager Email: Carlton.Hall@collegeparkga.gov Phone: 404-767-1537 ext. 1500
This is not a request for proposals or bids. If no responsive statements are received, the City will proceed with the single-source award.
mailto:jerrel.jones@collegeparkga.gov
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