Sierra Wireless Modems & Accessories

The Commonwealth of Kentucky, acting through the Kentucky Transportation Cabinet (KYTC) Office of Technology, is soliciting sealed bids for the establishment of a Master Agreement to procure Sierra Wireless Modems and Accessories under RFB 758 2400000394. The procurement is structured into two separate groups: Group 1 encompasses Sierra Wireless Modems (including MP70, RV50X, RV55, and XR80 models with various configurations), while Group 2 covers Parts and Accessories (including networking equipment, RF components, antennas, connectors, and coaxial cables from manufacturers such as Laird, RFS Technologies, and CommScope). Vendors may bid on one or more groups, with contracts awarded separately by group. The solicitation requires bidders to submit pricing for all line items within their selected group on designated bid price sheets, with all prices inclusive of delivery costs and one-year manufacturer warranty. Awards will be evaluated using a best value ranking approach allocating 90 points to price and 10 points to delivery performance (specified in working days), with late deliveries subject to one percent daily invoice deductions for each day missed. The initial contract period is one year from the date of award, with four optional one-year renewal periods available at the Commonwealth's discretion with written approval from all parties. Vendors' written questions were due by February 13, 2024, at 4:30 PM ET, and bids must be submitted electronically through the Commonwealth's eProcurement system by February 27, 2024, at 1:30 PM ET; bidders are required to enter $0.01 as the unit price in the electronic system while submitting actual pricing on separate bid sheets. Prior to award, vendors must submit a Kentucky Tax Registration Application (Revenue Form 10A100), required affidavits regarding campaign finance law compliance and business authorization, and Certificates of Authority for foreign entities.

Reciprocal preference is available to Kentucky resident bidders under state statutes, and additional preference points may be awarded to qualified bidders including Kentucky Correctional Industries, Kentucky Industries for the Blind, and certain nonprofit organizations serving individuals with severe disabilities. If the procurement is funded with federal Highway and Transportation funds, vendors must comply with FHWA 1273 requirements and Buy America provisions. The solicitation documents do not identify any incumbent vendors or current contractors, nor is there mention of existing infrastructure requiring integration; however, bid price sheets note a pending order for 100 MP70 modems with antennas and adapters awaiting completion of the new master agreement. Prices must be quoted F.O.B. Destination Freight Prepaid and Allowed and shall remain firm for the first twelve months, after which price increase requests may be submitted only if justified by industry-wide changes and supported with documentation submitted at least 30 days in advance. No specific budget or award value range is provided in the solicitation documents. All bids must comply with the terms and conditions outlined in the RFB and its addenda, with failure to comply potentially rendering bidders ineligible from further Commonwealth participation.