SIA: Archdale Dr at High Meadow Ln RRFB

The City of Charlotte, North Carolina, is seeking competitive bids through an informal Request for Quote (RFQ) for a State Improvement Project (SIA) involving the installation of a rectangular rapid flashing beacon (RRFB) system at the intersection of Archdale Drive and High Meadow Lane to enhance pedestrian safety and improve ADA accessibility. The procurement requires bidders to provide comprehensive infrastructure improvements encompassing 26 line items, including mobilization, grading, erosion control, asphalt concrete work (base, intermediate, and surface courses), concrete curb and gutter, sidewalk and shared-use path construction, driveway work, wheelchair ramps, pedestrian signal infrastructure with APS push buttons, solar-powered RRFB equipment, signing and pavement marking services, utility adjustments for sanitary sewer and water systems, and traffic control measures. Qualified bidders must be properly licensed under North Carolina state law with demonstrated experience completing similar projects within the past three years, and must submit itemized bids electronically through the Bonfire portal (https://charlottenc.bonfirehub.com) with all supporting documentation by June 10, 2026, at 1:00 p.m. A pre-bid meeting is scheduled for May 20, 2026, at 11:00 a.m. via video conference, with questions due by June 3, 2026, directed to Haley Lay, Senior Procurement Agent (980.395.2613; Haley.Lay@charlottenc.gov). The contract period is 100 calendar days from Notice to Proceed, with liquidated damages assessed at $500.00 per calendar day for non-completion, and the bid documents require bidders to include a Commercial Non-Discrimination Certification, itemized bid forms in Excel format, CBI Form 3, and a Subcontractor/Supplier Utilization Commitment with execution of the bid form and a 15 percent contingency line item.

This procurement is subject to the Charlotte Business Inclusion (CBI) Program with a 10 percent Minority, Women, and Small Business Enterprise (MWSBE) participation goal, though the specific goal has been set at zero due to project size constraints; however, the City encourages all bidders to include certified MWSBE participation throughout contract duration. Bidders must maintain compliance with North Carolina General Statutes, the 2024 NCDOT Standard Specifications for Roads and Structures, E-Verify requirements, Iran/Israel investment prohibitions, and the City's Commercial Non-Discrimination Policy. Performance and payment bonds at 100 percent of the contract amount are required upon award, along with Commercial General Liability insurance of not less than $1,000,000 per occurrence and Automobile coverage of $1,000,000 combined single limit. A five percent bid security is required for bids equaling or exceeding $300,000. The estimated project cost ranges between $250,000 and $499,999, with eligible North Carolina sales and use taxes reimbursed separately outside the contract amount. The City will make periodic partial payments based on progress estimates within thirty calendar days of receiving complete payment requests, with five percent retainage applied, and disputes exceeding $15,000 in monetary damages are subject to non-binding mediation under North Carolina General Statute 143-128(g).