Shop Supplies

Parkway School District is seeking bids from qualified local distributors for shop supplies for its transportation department through Proposal Number 26-54. The procurement is structured as a blanket purchase order agreement for ordering supplies on an "as needed" basis, with an initial contract term of twelve months. Vendors must submit bids exclusively through the Parkway School District Bonfire Portal by November 12, 2025, at 3:00 PM CST, with all pre-bid questions required to be submitted via the Opportunity Q&A by November 5, 2025. The district will evaluate bids based on a "lowest and best" proposal methodology, considering factors such as specification compliance, vendor's ability to supply items, inventory maintenance commitment, prior experience, and financial strength. Specific bid requirements include providing F.O.B. destination pricing with all associated charges included, offering only new equipment, and agreeing to standard manufacturer's warranty terms. Deliveries will be accepted at the Parkway Warehouse in Chesterfield, Missouri, Monday through Friday between 7:00 a.m. and 2:00 p.m., excluding holidays.

The procurement opportunity appears open to all qualified vendors, with no specific set-aside designations mentioned. However, vendors must comply with several key requirements, including participation in the Federal Work Authorization Program (E-Verify) for employees and adhering to Missouri's domestic product procurement preferences, which prioritize products manufactured or assembled in the United States and specifically within Missouri. Vendors are required to complete an Affidavit of Non-Collusion, demonstrating independent bid development without consultation with other companies. The district estimates spending approximately $12,000 for the twelve-month contract period and reserves the right to extend the agreement for an additional month under the same terms. Vendors must also be prepared to potentially provide on-site servicing by a sales representative every two weeks and may have the opportunity to extend bid terms to other local school districts. Financial considerations include options for cash discounts on 10-day and 30-day payment terms, with vendors also needing to indicate their capability to accept credit card payments.