Shelf-Ready Foreign Language Books for Adults

The Fulton County Library System (FCLS) has issued Invitation to Bid #25ITB1507243B-EC for shelf-ready foreign language books for adult collections, seeking a vendor to provide new materials and replacement copies across six specific languages: Arabic, Farsi, Chinese-Mandarin, Hindi, Korean, and Russian. The procurement targets 660 total books, with 110 books per language category, requiring 99% accuracy in book selection and no unauthorized substitutions. Vendors must provide a percentage discount on book pricing and specify shelf-ready processing costs, including physical processing, original cataloging, and freight/shipping. The bid requires vendors to maintain a website for book selection, ensure sufficient inventory, provide weekly reporting, and create MARC catalog records compatible with the library's SIRSI Symphony integrated library system. The pre-bid conference is scheduled for November 6, 2025, at 10:00 AM via web conference, with electronic bid submissions due through BidNet Direct on November 20, 2025, at 11:00 AM. The contract term will run from the purchase order date through December 31, 2026, with potential renewal options for two additional one-year terms through December 31, 2028.

The solicitation includes provisions for minority and disadvantaged business enterprises, with specific certification designations such as African American Business Enterprise, Hispanic American Business Enterprise, and Service Disabled Veteran Business Enterprise. Vendors must comply with the Georgia Security and Immigration Compliance Act, including E-Verify program requirements, and provide detailed documentation about business ownership, recent business history, and potential subcontractor involvement. While the total contract amount is not explicitly stated, the estimated purchase amount is approximately $6,694.50, with potential discounts reducing the total to $6,454.68. Bidders must complete comprehensive forms including immigration compliance affidavits, professional license certifications, and disclosure questionnaires. Additional service costs are specified separately, including monthly new release lists at $50 per month, Electronic Data Interchange (EDI) ordering, and cataloging services priced at $7.00 per record. Vendors must demonstrate the ability to provide high-quality, culturally appropriate foreign language materials that meet the library system's collection development goals.