SFSP Refrigerator/Freezer Lease Bid 2026

Newaygo Public Schools in Michigan is soliciting sealed bids for the rental and delivery of two portable walk-in refrigeration and freezer units to support the Summer Food Service Program (SFSP) during the 2026 program year. The refrigeration unit must measure 8 feet wide by 20 feet deep by 7 feet high (or higher) and maintain temperatures between 33°F and 41°F, while the freezer unit must maintain identical dimensions and temperatures between 0°F and -10°F. Both units require 220V, 30-amp, single-phase, 4-wire electrical connections, lockable doors, pre-assembly and pre-wiring, weather resistance, energy efficiency, and ground-level accessibility for deployment at Newaygo Middle School (850 East 76th Street, Newaygo, MI 49337). The lease period spans approximately two months, from June 12 to August 7, 2026, with delivery and pickup services required as part of the vendor's scope of work. Sealed bids must be submitted to the Newaygo Public Schools Administrative Office, Attention Mary Anne Charette, 360 Mill Street, PO Box 820, Newaygo, MI 49337, by 2:00 PM on Wednesday, April 1, 2026, at which time bids will be publicly opened and read. Evaluation criteria include compliance with technical specifications, cost-effectiveness, and references provided in the bid packet. All bidders must submit firm pricing for 90 days, provide at least three client references from similar services completed within the past five years, and include a sworn and notarized familial disclosure statement in compliance with MCL 380.1267 certifying any relationships between company owners or employees and Newaygo Public Schools Board members or the Superintendent, with bids lacking this required disclosure being rejected outright.

The bid documents do not identify specific set-aside designations or restrictions limiting responses to particular categories of organizations or disadvantaged enterprises. No incumbent vendors, current contractors, or existing infrastructure requiring integration are identified in the procurement documents. The budget range or possible award value is not specified in the available materials. The Board of Education reserves the right to accept or reject any or all bids, award to other than the low bidder, waive irregularities, and make awards in the District's best interests. Prospective bidders with questions regarding the bid should contact Mary Anne Charette at mcharette@newaygo.net.