SFSP Refrigerator Freezer Bid SFSP 2026.pdf
PDF 132 KB Posted
- Attached to
- SFSP Refrigerator/Freezer Lease Bid 2026
- Solicitation number
- RFP NEWS 260000001535 1
- Issued by
- Michigan
About this file
This is an Instruction to Bidders document issued by Newaygo Public Schools in Michigan for the rental of refrigeration and freezer units to support the Summer Food Service Program (SFSP). The school district is seeking qualified vendors to deliver, rent, and pick up two portable walk-in refrigeration/freezer units for outdoor use. The refrigeration unit must measure 8 feet wide by 20 feet deep by 7 feet high (or higher) and maintain temperatures between 33°F and 41°F, while the freezer unit must maintain temperatures between 0°F and -10°F with identical dimensions. Both units require 220V, 30-amp, single-phase, 4-wire electrical connections, lockable doors, and must be pre-assembled, pre-wired, weather-resistant, energy-efficient, and ground-level accessible. The lease period is approximately two months, from June 12 to August 7, 2026. Sealed bids must be submitted to Newaygo Public Schools Administrative Office, Attention Mary Anne Charette, 360 Mill Street, PO Box 820, Newaygo, MI 49337, with a deadline of 2:00 PM on Wednesday, April 1, 2026. Bids will be publicly opened and read at the Administration Office. Delivery and pickup are required at Newaygo Middle School located at 850 East 76th Street, Newaygo, MI 49337.
Bid evaluation will be based on compliance with specifications, cost-effectiveness, and references provided in the bid packet. All bidders must submit pricing that remains firm for 90 days, provide at least three client references from similar services completed within the past five years, and include a sworn and notarized familial disclosure statement in compliance with MCL 380.1267 certifying any relationships between company owners or employees and Newaygo Public Schools Board members or the Superintendent. Bids without the required disclosure statements will not be accepted. The Board of Education reserves the right to accept or reject any or all bids, award to other than the low bidder, waive irregularities, and make awards in the District's best interests. Questions regarding the bid should be directed to Mary Anne Charette at mcharette@newaygo.net.
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Instructions to Bidders
Newaygo Public Schools
Food Service Summer Program / Refrigerator & Freezer Rental Introduction
The Newaygo Public Schools Board of Education is accepting bids from qualified vendors for delivery, rental and pick up of two portable walk-in refrigeration/freezer units. These units will be used outdoors to store perishable items and must meet our operational requirements for durability and efficiency.
Background
Newaygo Public Schools Food Service Department sponsors a Summer Food Service Program (SFSP) for children. Free meals will be made available to children 18 years of age and under or persons up to age 26 who are enrolled in an educational program for the mentally or physically disabled that is recognized by a State or local public educational agency. The meals will be provided without regard to race, color, national origin, age, sex (including gender identity and sexual orientation), or disability. The expansion of this program has surpassed or present equipment capacity. We require this equipment to ensure proper storage of food items.
In addition to the SFSP, Newaygo Public Schools participates in the National School Lunch Program (NSLP) and School Breakfast Program (SBP) and is required to use the nonprofit food service funds, to the maximum extent practicable, to buy domestic commodities or products.
Your proposal marked “Sealed Bid: Newaygo Public Schools – Food Service Summer Program / Refrigerator & Freezer Rental” will be accepted NO LATER THAN 2:00pm, Wednesday April 1, 2026. Bids can be sent to Newaygo Public Schools Administrative Office, Attention Mary Anne Charette, 360 Mill Street, PO Box 820, Newaygo, MI 49337.
All bidders must provide familial disclosure in compliance with MCL 380.1267 and attach this information to the bid proposal. The bid proposal will be accompanied by a sworn and notarized statement disclosing any familial relationship that exists between the owner or any employee of the bidder and any member of the Newaygo Public Schools Board of Education or the Newaygo Public Schools Superintendent. The District will not accept a bid proposal that does not include these sworn and notarized disclosure statements. All bidders must provide a reference sheet (such as the one provided). If you have another format to provide this information, please do so in that other format. The Board of Education reserves the right to accept or reject any or all bids, either in whole or in part; to award contract to other than the low bidder; to waive any irregularities and/or informalities; and in general to make awards in any manner deemed to be in the best interests of the owner.
General Requirements
1 Refrigeration Unit
Type: Outdoor walk-in refrigeration unit
Dimensions: 8’ wide X 20’ deep X 7’ height (or higher)
Temperature: Constant Range 33F to 41F
Power Supply: 220V, 30 amps, single phase, 4 wire connection
Security Feature: Lockable Door
1 Freezer Unit
Type: Outdoor walk-in freezer unit
Dimensions: 8’ wide X 20’ deep X 7’ height (or higher)
Temperature: Constant Ranger 0F to -10F
Power Supply: 220V, 30 amps, single phase, 4 wire connection
Security Feature: Lockable Door
Two Month Lease: Approximately June 12 to August 7
Features: Durable, Weather Resistant
Pre-Assembled
Pre-Wired
Electrical Powered
Energy-Efficient
Ground Level Entrance
Delivery / Pick Up Requirements: Units will be delivered to and picked up from
Newaygo Middle School
850 East 76th Street
Newaygo, MI 49337.
Newaygo Public Schools
Food Service Summer Program / Refrigerator & Freezer Rental
Bid Response
Pricing is firm and shall remain in effect for 90 days.
Company Name Website
Address Phone Number
Email Address Date
Signature Printed Name
Title
Deadline
Bids will be received by the deadline of April 1, 2026 @ 2:00pm. Bids will be publicly opened and read at Newaygo Administration Office at 360 S. Mill St, Newaygo, MI 49337. No late bids will be accepted. Please return one (1) copy of each, Page 3, 5 & 6.
Evaluation Criteria
Bids will be evaluated based on compliance with specification, cost-effectiveness and references received in the bid packet.
**The Newaygo Public Schools Board of Education reserves the right to accept or reject any or all bids, either in whole or in part, to award a contract to other than the low bidder; to waive any irregularities and/or informalities; and in general to make awards in any manner deemed to be in the best interests of the District
Questions
For any questions regarding this RFP, please contact Mary Anne Charette at mcharette@newaygo.net
Conclusion
We look forward to receiving your proposal and appreciate your interest in partnering with Newaygo Public Schools for our outdoor refrigeration/freezer needs.
References
List references for similar services provide for at least three (3) clients in the past five (5) years.
Client 1:
Organization Name: ____________________________________________________________
Contact Name: _______________________________________________________________
Phone: _____________________________________________________________________
Project(s): __________________________________________________________________
Client 2:
Organization Name: ___________________________________________________________
Contact Name: ________________________________________________________________
Phone: _____________________________________________________________________
Project(s): ___________________________________________________________________
Client 3:
Organization Name: ___________________________________________________________
Contact Name: ________________________________________________________________
Phone: ______________________________________________________________________
Project(s): ___________________________________________________________________
Affidavit of Bidder
The undersigned, owner or authorized officer of ________________________ (the “Bidder”), pursuant to the familial disclosure requirement provided in the Newaygo Public Schools (School District) advertisement for Food Service Summer Program / Refrigerator & Freezer Rental hereby represent and warrant, except as provided below, that no familial relationships exist between the owner(s) or any employee of the “Bidder” and any member of the Board of Education of the School District or the Superintendent of the School District.
List any Familial Relationships (or state “None”)
Bidder:
Signature of Bidder
Printed Name
Title
STATEOFMICHIGAN
COUNTY OF __________________
This instrument was acknowledged before me on the day of_______________________, 2026, by
Notary Public
_____________________County, Michigan
My Commission Expires: ___________________
Acting in the County of: ___________________
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