See Attachment for All RFP Details

DeWitt Public Schools in Clinton County, Michigan, is seeking bids for a comprehensive District Voice Systems Upgrade project, soliciting proposals for a new telecommunications system to replace existing infrastructure across multiple school facilities. The project requires installation of a single enterprise Ethernet-based system integrated into the district's current network, covering DeWitt High School, DeWitt Middle School, Herbison Woods School, Schavey Road Elementary School, David Scott Elementary School, and Fuerstenau Early Childhood Center. A mandatory pre-bid conference is scheduled for November 16, 2018, at 1:00pm in the district's Board Room, with vendor questions due by November 19, 2018, at 5:00pm. Sealed bids must be physically submitted to the DeWitt Board of Education entrance at DeWitt Middle School by December 5, 2018, at 1:00pm, with no electronic or faxed submissions accepted. Bidders are required to provide 5% bid security with their proposal, and the selected contractor(s) must furnish 100% performance and payment bonds. Communications by Design, Inc. serves as the technical designer for the project, and physical building inspections will be conducted during the pre-bid conference. The district reserves the right to reject any or all bids and can accept bids within 90 days of the opening.

No specific set-aside designations or restrictions for disadvantaged enterprises were explicitly mentioned in the documentation. The procurement appears open to qualified telecommunications and network system vendors capable of meeting the district's technical specifications. While no incumbent vendors were identified, the project requires integration with the existing district network infrastructure. The bid documents do not specify a precise award value or budget range for the voice systems upgrade. Potential bidders will need to demonstrate technical competence in designing and implementing enterprise-level telecommunications systems for educational environments, with the ability to provide comprehensive installation services across multiple school facilities. The successful vendor must be prepared to work within the district's existing network architecture and deliver a fully functional, unified communication system that meets DeWitt Public Schools' operational requirements.