DeWitt-PhoneSystem_FV.pdf

Bid ID: 2602 Communications by Design, Inc.

Issue Date: 11/05/2018

Proprietary Information – All Rights Reserved

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DISTRICT VOICE SYSTEMS UPGRADES

Technology Request for Bid

DeWitt Public Schools

TABLE OF CONTENTS

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SECTION 00 01 10

TABLE OF CONTENTS

DIVISION 00 – BIDDING & CONTRACT REQUIREMENTS

Section Description 00 01 01 Cover Page 00 01 10 Table of Contents 00 41 13 Forms 00 65 00 Contract Close-out

DIVISION 27 – TECHNOLOGY SYSTEMS

27 30 00 Phone System

APPENDICES

A Phone Schedule

END OF SECTION

LIST OF DRAWINGS

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SECTION 00 01 15

LIST OF DRAWINGS

File/Name Description

INVITATION TO BID

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SECTION 00 11 16

PART 1 - GENERAL

1.01 WORK INCLUDED: DISTRICT VOICE SYSTEMS UPGRADES

A. DeWitt Public Schools (Owner) is seeking bids for a new telecommunications system, associated equipment and installation to replace the existing system.

The system is intended to be a single enterprise Ethernet based system installed on the Owner’s existing network. Proposed systems shall be configured and installed to service Owner’s classrooms across multiple instructional facilities, and as described herein. Qualified Contractors must be prepared to provide full system demolition of the existing system following the new system cut over and acceptance.

B. Project: DISTRICT VOICE SYSTEMS UPGRADES

C. Owner: DeWitt Public Schools Attention: Sherry McVay 2957 W. Herbison Road DeWitt, Michigan 48820

D. Designer: Communications by Design, Inc.

E. Sites of Work:

1. DeWitt High School 13601 Panther Drive

2. DeWitt Middle School

3. Herbison Woods School 3147 W. Herbison Road

4. Schavey Road Elementary School 1721 Schavey Road

5. David Scott Elementary School 804 Wilson Street

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6. Fuerstenau Early Childhood Center 205 W. Washington St.

DeWitt, Michigan 48820

1.02 GENERAL DESCRIPTION OF PROJECT SEQUENCE

A. Sequences and dates specified herein are for information only and indicate the plan and intent of the Owner. Actual dates shall be established based on final award of project.

B. Sequence of operations shall be established by the Contractor within the guidelines established by the Owner as required to meet schedules.

C. Schedule:

1. Request for Bid Distributed: November 5, 2018

2. Pre-Bid Meeting: November 16 at 1:00pm

3. Question and Clarification Deadline: November 19 by 5:00pm

4. Public Bids Due: December 5, 2018 at 1:00pm

1.03 TYPES OF BIDS

A. Bids shall be submitted in total and with required detail for each item bid and as is required herein and include all portions of the work identified for the individual bid package as specified herein. Bids shall be made on unaltered bid forms as included herein. Bidder shall fill in all blank spaces and the bid shall be signed by a legal officer or agent authorized to bind the bidder to a contract.

1.04 PRE-BID CONFERENCE

A. A pre-bid conference will be held. A discussion of the project and review of bid documents will be followed by a site review and an opportunity to ask questions. Attendance is highly encouraged for all contractors interested in bidding on any components or portions of this project. Attendance at the pre-bid conference will be a factor considered during evaluation of bids.

B. Time: November 16, 2018 at 1:00pm

C. Location: DeWitt Public Schools Board Room

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D. Any drawings identified in the table of contents herein will be distributed and reviewed at this conference.

E. Physical building inspections of sites of work will be provided for at this time.

1.05 TIME AND PLACE OF BID RECEPTION

A. Physically sealed bids for the base bid work will be received at the district office and read aloud at a public opening. Bids arriving after the appointed time as determined by the Owner’s representative conducting the public opening, shall be returned unopened. Bids will be accepted beginning forty-eight (48) hours prior to the appointed opening time provided they are in sealed packages and addressed as specified herein.

B. Bid Receipt Deadline: December 5, 2018 at 1:00pm

C. Bid Opening Location: DeWitt Public Schools Administration Conference Room

D. Faxed or electronically delivered bids will not be accepted.

E. Bids sent prior to the bid opening should be delivered to the receptionist at the DeWitt Board of Education entrance of DeWitt Middle School to be stamped.

Bids should not be delivered to any other location in the district.

1.06 EXAMINATION AND PROCUREMENT OF DOCUMENTS

A. Specifications and any relevant Drawings may be obtained from the Technology Designer. Contractors may obtain copies by documented request to Communications by Design, Attn: Rebecca Szilagy. Requests may be made by:

1. Writing – PO Box 499, Ada, Michigan 49301

2. Email – rszilagy@cbdconsulting.com

3. Fax - 616-588-6251

1.07 BID SECURITY

A. Bid security equal to five percent (5%) of the total bid amount, must accompany each base bid in accordance with the Instruction to Bidders.

B. Bid security shall be either a Bid Bond issued by a company licensed in the State of Michigan to furnish bid security or Certified Check made payable to the Owner.

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1.08 PERFORMANCE BOND COVERAGE

A. Selected Contractor(s) will be required to provide a performance bond and payment bond in an amount equal to one hundred percent (100%) of the bid amount including any accepted alternates at the Owner’s discretion. Such bonds shall be issued by surety licensed by the State of Michigan and acceptable to the Owner.

1.09 OWNER’S RIGHT TO REJECT BIDS

A. The Owner reserves the right to reject any and/or all bids. The Owner reserves the right to accept a bid, or portion thereof by issuance of a valid purchase order within ninety (90) calendar days following the bid opening. No bids may be withdrawn during this time without the specific approval of the Owner.

B. Withdrawal of any Bids after the opening time without specific approval by Owner may result in forfeiture of required bid security by Bidder.

1.10 DEFINITIONS

A. “Owner” is intended to mean DeWitt Public Schools, a Michigan general powers school district.

B. For purposes of this project, the terms “Architect”, “Engineer” and “Designer” are used synonymously to refer to Communications by Design, Inc., a Michigan Corporation.

C. The term “Bidder” refers to any organization properly and accurately submitting a complete “Intent to Bid Form” prior to the required time specified herein and subsequently properly submitting completed set of bid documents as specified herein.

D. The term “Contractor” herein is a reference to the firm(s) eventually selected by the Owner to provide the intended system(s), or any portion thereof, and fulfill the terms of the contract.

E. The term Contract is a reference to the collective set of documents, drawings, diagrams, Owner’s Purchase Order, Addenda and all other materials as provided for herein defining arrangement between Owner and Contractor.

F. The term Addenda (or Addendum) are that portion of the Contract consisting of modifications, amendments, deletions or substitutions to the contract documents issued prior to the execution of the Contract.

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