Security Furniture for Downeast Correctional Facility

The Maine Department of Administrative and Financial Services, Division of Procurement Services, is requesting quotations on security furniture for the Downeast Correctional Facility in Machiasport under RFQ 03A 210723-0018, with quotations due August 16, 2021 at 4:00 p.m. Eastern Standard Time.

The scope comprises furniture for a Men's Reentry Building (approximately 8,000 square feet including six individual bedrooms, community room, dining and visitation area, kitchen, fitness area, and laundry facility) and Administrative Buildings. Specified items include benches (Norix Mix-Up Rectangle model with rotational polyethylene construction and 10-year warranty), writing desks (Moduform Everest model with solid wood construction and high-pressure laminate desktops), storage cubbies (Moduform Everest model in solid wood or laminate), and under-bed storage bins (Norix Tank Box Property Storage model in raven-colored polyethylene with locking hasps and 10-year warranty). The specifications document establishes basis-of-design manufacturers and models but permits bidders to submit alternate products meeting or exceeding the specified quality level through a formal substitution form; finishes and textiles must be selected from manufacturer offerings within specified parameters.

Vendors must deliver, uncrate, and install all furniture in perfect condition with installation complete no later than October 1, 2021. Bidders must submit pricing via a completed Excel proposal form (total project dollar value entered as unit price in the State's e-Procurement system), cover letter with bid summary, plan view and 3D line drawings, completed substitution and alternate forms with supporting documentation, statements of business experience, and five customer references from work completed within the past three years. Award will be made on a best value basis considering product quality, conformity with specifications, delivery timelines, and the State's best interest, with preference to the lowest-priced compliant bidder. Delivery terms are FOB Destination; all shipping charges are included in the bid. Vendors must guarantee labor and materials for a minimum of one year after completion and provide two copies of all manufacturer maintenance, warranty, and cleaning guides in electronic and hard copy formats. Proposals may not be withdrawn for 60 calendar days following opening, and unit prices must remain firm until building occupancy.