200713_FFE_Substitution_Form.docx

This is a Substitution Request Form for the Maine Department of Corrections RFQ 03A 210723-0018 for Furniture, Fixtures & Equipment (FFE) related to Men's Reentry and Administrative Buildings at the Downeast Correctional Facility in Machiasport, Maine. The form provides a standardized template for vendors to submit proposed substitutions to basis-of-design items specified in the original solicitation. Bidders must complete fields identifying the original item designation and manufacturer/model, propose an alternative manufacturer and model, provide item dimensions and descriptions, and document sustainable attributes and finishes. The form requires vendor identification, individual submission signatures with initials, and certification that the investigating party has determined the proposed product meets or exceeds the quality level of the specified item.

Vendors submitting substitutions are required to attach or include additional drawings, specifications, cut sheets, or other documentation necessary to adequately evaluate whether the proposed substitute meets the requirements outlined in the Instructions to Bidders and Product Requirements sections of the RFQ. The substitution process allows for product flexibility while maintaining quality and performance standards established in the original specification, enabling vendors to propose alternatives that may offer cost savings, improved sustainability, or other beneficial attributes while ensuring compliance with the facility's security and operational requirements for correctional furniture and equipment.