210713_FFE_Alternate_Form.docx

This is an Alternate Form document for the Maine Department of Corrections' Furniture, Fixtures & Equipment (FFE) procurement for the Men's Reentry and Admin Buildings at the Downeast Correctional Facility in Machiasport, Maine, under RFQ 03A 210723-0018. The form is designed to allow bidders to propose substitute products as alternatives to the basis of design specifications. Bidders must provide detailed information including the item designation, proposed alternate manufacturer and model, item dimensions, product description, sustainable attributes, and finish specifications. The form requires submission by an individual who must initial the document to certify they have investigated the proposed product and determined that it meets or exceeds the quality level of the specified item.

Bidders are required to attach or include any additional drawings, specifications, or cut sheets necessary to adequately evaluate the proposed substitution, as outlined in the Instructions to Bidders and Product Requirements documentation. The form collects vendor information and requires the submitting individual's initials to verify that the alternate product meets or exceeds the original specification standards. This alternate form process enables flexibility in the procurement while maintaining quality assurance and allowing the Maine Department of Corrections to evaluate equivalent or superior alternatives to the originally specified furniture and equipment items.