Screen-Printed & Embroidered Clothing and Supplemental Uniform Items

Douglas County Government in Colorado is seeking bids for a comprehensive Screen-Printed & Embroidered Clothing and Supplemental Uniform Items contract through Invitation for Bid (IFB) #036-25. The procurement aims to establish a Blanket Purchase Agreement for uniform and clothing items for county employees, with a current annual purchase volume of approximately $105,670.88. The contract will cover a wide range of apparel including t-shirts, button-up shirts, work shirts, polo shirts, sweaters, sweatshirts, jackets, and vests from brands like Carhartt, Port Authority, and Red Kap. Bidders must provide a current color catalog with product descriptions and pictures, and demonstrate capabilities for screen-printing and embroidering the Douglas County logo in two color variations. The initial contract term will be from January 1, 2026 to December 31, 2026, with options to renew for two additional one-year periods. Electronic bids must be submitted through the Rocky Mountain E-Purchasing/BidNet System by December 2, 2025 at 3:00 PM, with potential vendors required to submit detailed information on return/exchange policies, online ordering capabilities, and three professional references.

The solicitation does not explicitly mention specific set-aside designations or restrictions for disadvantaged enterprises. Bidders must provide firm, fixed pricing with Net 30 payment terms and are encouraged to accept purchasing cards. The county intends to award the contract to a single vendor and will require comprehensive documentation, including pricing for various customization options such as screen-printing, embroidery, art preparation, and additional charges for dark/light colors and extended sizes. While no incumbent vendor is specifically identified, the document indicates the county has an existing relationship with a current vendor from whom they have purchased clothing items. The potential award value is significant, with the county spending over $105,000 on clothing-related purchases in the previous calendar year. Vendors must be prepared to provide flexible ordering options, accommodate various departmental needs, and offer comprehensive customization services for Douglas County's uniform and clothing requirements.