Science Supplies (Catalog Bid)

Donna Independent School District (ISD) in Cameron County, Texas, is issuing Request for Proposal (RFP) #011326-871 for a Science Supplies Catalog Bid designed to establish a multi-vendor awarded list for the 2026-2027 school year. The procurement seeks discount proposals off printed catalog prices for educational materials and science equipment, including classroom instruction supplies, educational materials, learning kits, classroom furniture, manipulatives, glassware, science experiment supplies, microscopes, lab equipment, and physics lab equipment. The District intends to award this bid to multiple vendors to provide employees flexibility in selecting vendors offering the best value for particular items, with purchases evaluated on selection, service, and price. Vendors must submit discount percentages off their current catalog, published price lists, or manufacturer pricing with all costs including shipping and handling charges on an F.O.B. Destination basis unless otherwise negotiated. The contract term is effective September 1, 2026, through August 31, 2027, with optional renewal periods of up to two additional one-year increments subject to school board approval and mutual agreement. Proposals must be submitted electronically via Bonfire or hand-delivered/mailed to the Donna ISD Purchasing Department at 116 N. 10th St., Donna, TX 78537, by Wednesday, April 8, 2026, at 10:00 a.m., with no late submissions accepted. Vendors must complete all required forms including the Conflict of Interest Questionnaire (CIQ), Certificate of Interested Parties (Form 1295), Deviations Form, Felony Conviction Notice Form, Debarment or Suspension Certification Form, Form W-9, and provide customer references and proof of minimum insurance coverage (Workers' Compensation, General Liability, and Automobile Liability).

The procurement documents do not specify any set-aside designations, disadvantaged enterprise restrictions, or incumbent vendor listings for this competitive solicitation. The District makes no guarantee regarding quantities to be purchased and reserves the right to reject any and all proposals or award to multiple vendors as deemed appropriate. Vendors must comply with all Texas State Purchasing Laws and federal and state regulations, maintain records for audit purposes, and agree that pricing will remain firm for the contract term with any changes requiring written District approval. No specific budget range or award value is disclosed in the procurement documents; however, the contract's multi-year structure with optional extensions and as-needed purchasing model suggests the potential for substantial cumulative spending across multiple vendors throughout the contract period. All vendor representatives must sign required certifications under penalty of perjury, and the District requires vendors to confirm that bids are valid for all store locations and that they agree to accept the terms outlined in the submittal.