Scheduled Cleaning Services Joint Forces Headquarters-Rapid City, SD
Closed State & local contract opportunity Posted
- Solicitation number
- 25RFP18621
- State
- South Dakota
- Responses due
Opportunity facts
- Jurisdiction
- NIGP code
- UNSPSC codes
- 76110000 Cleaning and janitorial services
- 76111600 Building component cleaning services
- 76101503 Disinfection or deodorizing services
- 76101502 Rest room cleaning services
- 76101500 Disinfection
- 76111501 Building cleaning services
- 76111500 General building and office cleaning and maintenance services
- 72101508 Floor cleaning services
- 76101501 Washroom sanitation services
Opportunity details come from postingboard.esmsolutions.com. Updated .
About this opportunity
The State of South Dakota Department of the Military, specifically the Joint Forces Headquarters (JFHQ) in Pennington County, is seeking a contractor to provide comprehensive janitorial services for Building 420 located in Rapid City. This Request for Proposal (RFP #25RFP18621) requires a vendor to supply all personnel, equipment, tools, materials, and supervision necessary to maintain the facility in a clean, healthy, and safe condition. The scope of work encompasses cleaning multiple areas including entrances, lobbies, corridors, stairwells, restrooms, locker rooms, showers, assembly/drill floors, and physical fitness areas. Evaluation criteria will include cost, experience and reliability, personnel expertise, and method of performance. Key deadlines include a Letter of Intent due by December 16, 2025, offeror questions due by December 19, 2025, and proposals due by January 12, 2026. The anticipated contract award is scheduled for February 2, 2026, with an initial contract term running through February 1, 2031, and potential options to extend up to five total years.
The RFP does not specify specific set-aside designations or restrictions for disadvantaged enterprises. Contractors must meet rigorous qualifications, including maintaining commercial general liability insurance of $1,000,000 per occurrence, professional liability insurance of $1,000,000, business automobile liability insurance of $1,000,000 per accident, and workers' compensation insurance as required by South Dakota law. All contractor personnel must pass security clearance and obtain proximity card access to the facility. The contractor will be responsible for using environmentally safe, biodegradable cleaning products compliant with Green Seal standards and providing equipment that meets specific performance standards. While a specific award value is not explicitly stated, the comprehensive five-year contract with potential extensions suggests a substantial ongoing service commitment. The state reserves the right to reject any or all proposals and will award the contract based on its determination of best value, with the potential to negotiate with successive highest-ranked offerors if initial negotiations are unsuccessful.
Opportunity text
To provide janitorial services for the Joint Forces Headquarters located in Rapid City, SD. The Contractor shall provide all personnel, equipment, tools, materials, supervision, and services necessary to perform the janitorial services as described in these specifications. The required result is to maintain the facility(s) in such a manner as to provide a clean, healthy, and safe work environment for occupants. The specifications contained in this document have been developed to establish the minimum level of janitorial services required. Cleaning Services are to be completed per the requirements enclosed in this document for the identified areas on the floor plan. Floor plan is available upon request.
Copy of Exhibit A SOW is attached hereto and incorporated herein by reference.
Proposals shall conform to all instructions, conditions, and requirements included in the Request for Proposal. Prospective vendors are expected to carefully examine all documentation contained in this RFP and be willing to accept each requirement term and condition.
Offerors may email inquiries concerning this RFP to obtain clarification of requirements. No inquiries will be accepted after the date and time indicated in the Schedule of Activities. Inquiries must be emailed to Mr. Brad Stege at Bradley.m.stege.nfg@army.mil with the subject line "RFP #25RFP18621".
The State will to respond to offeror's inquiries (if required) via e-mail. In addition, all inquiries and the State's response will be posted on the state's e-procurement system. Offerors may not rely on any other statements, either of a written or oral nature, that alter any specification or other term or condition of this RFP. Offerors will be notified in the same manner as indicated above regarding any modifications to this RFP.
Files
| File | Type | Posted |
|---|---|---|
| RFP Document.pdf | ||
| 25RFP18621 EXHIBIT A SOW.pdf |
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