Sandy City- Professional Design Services for City Council Chambers Remodel

Sandy City, Utah is issuing a Request for Proposal for professional architectural design services to manage the comprehensive remodel of its City Council Chambers project. The procurement seeks a qualified architect or architectural firm to provide full design services including concept development, design development, construction documents, and bidding and permitting phases, with an anticipated timeline spanning approximately seven months to substantial completion. The scope of work encompasses renovation and modernization of the existing council chambers and executive offices to enhance functionality, accessibility, and technology integration, including reconfiguration of the council dais area, improvements to public seating while maintaining minimum capacity requirements, incorporation of existing audio-visual and presentation technology systems, upgrades to lighting and acoustics, ADA accessibility enhancements, renovation of support spaces, and a restricted-access restroom for elected officials and staff. The City has presented two design scenarios for consideration: a Level Council Chambers option that fills the chamber floor recess and rebuilds the dais to the west, or a Stadium Council Chambers option that maintains the existing slanted floor with dais in its current location. Both scenarios require reconfiguration of the executive suite to accommodate five to six staff offices, an enclosed entrance, kitchenette, reception area, and a dedicated conference room with synchronized audiovisual technology. Proposers must submit qualifications demonstrating strength of their architectural team, qualifications for similar projects, construction phase services capability, and references for three comparable projects. The evaluation will be conducted using a weighted scoring system totaling 100 points across five equally-weighted criteria: Strength of Architect's Team (20%), Qualifications for Similar Projects (20%), Construction Phase Services and Team (20%), Fees (20%), and References and Relevant Projects (20%). The deadline for submittal of written questions is April 1, 2026, at 4:00 PM Mountain Time, and the closing date for proposal submissions is April 3, 2026, at 4:00 PM Mountain Time, with all submissions directed to https://sandycity.ionwave.net/Login.aspx. The City may require interviews with selected architectural teams, consisting of a 30-minute architect presentation and 15-minute committee question period.

The solicitation does not specify set-aside designations or restrictions limiting response eligibility to particular categories of organizations or disadvantaged enterprises. No incumbent vendors or current contractors are identified in the procurement documents. The project requires integration with existing audio-visual systems and presentation technology within the council chambers and executive offices, which must be incorporated into the design. The solicitation does not specify a required LEED certification; however, the City intends to implement energy-efficient lighting, mechanical, and electrical systems where feasible. No explicit award value or budget range is provided in the available procurement documents; cost information should be submitted only in bid line items and not included in the attached proposal documentation. Proposers must acknowledge any addendums to the solicitation posted on sandycity.ionwave.net/login.aspx or the Utah Public Procurement Place (U3P) in their proposal response.