Sample-RFP for Lunch Vendor
Closed State & local contract opportunity Posted
- Solicitation number
- S-X26249-00017203
- State
- Oregon
- Responses due
Opportunity facts
- Jurisdiction
- NIGP codes
- UNSPSC codes
- 42330107 Mom Care
- 93131605 Common fund for commodities services
- 93131613 Food shortage or surplus management or control services
- 93131600 Food and nutrition policy planning and programs
- 85151702 Food aid global information or early warning systems services
- 85151704 National food intervention policy or programs
- 85151508 Food analysis services
- 85151505 Food research services
- 93131611 Food security services
- 85151503 Food preservation management or control services
Show all 26
- 85151509 Food legislation services
- 85151502 Food contamination control services
- 85151507 Food additive or quality standards services
- 90101701 On site cafeteria management
- 42330101 Baby Care
- 85151700 Food policy planning and aid
- 85151501 Food hygiene control services
- 85151506 Studies on foods or food habits
- 85151701 Food standards
- 85151703 Assessment of emergency food requirements
- 85151705 Evaluation of food aid nutritional impact
- 93131603 World food program services
- 93131604 Food or agriculture organization services
- 93131612 Food reserves management
- 93131609 Food aid policies or programs
- 93131610 Food planning services
- Point of contact
-
- Darla Meeuwsen dmeeuwsen@sauvieislandschool.org (503) 621-3426
Opportunity details come from oregonbuys.gov. Updated .
About this opportunity
Sauvie Island School in Oregon is requesting proposals from a food service management company (FSMC) to operate child nutrition programs for approximately 210 students, with proposals due July 17, 2026 at 3:00 PM PST and a mandatory site visit and proposal meeting on June 29, 2026 at 1:30 PM.
The scope includes management of the National School Lunch Program, School Breakfast Program, Summer Food Service Program, Child and Adult Care Food Program, Special Milk Program, and Fresh Fruit and Vegetable Program. The school currently serves approximately 17,500 meals annually with a 49% participation rate and 25% free and reduced participation. The FSMC must comply with the Buy American provision (minimum 51% domestically produced food components), allocate 15% of the food budget for local farm-to-school purchases, and integrate the school's garden program into meal offerings. All USDA Foods credits accrue solely to the school's benefit.
The contract is fixed-price based on per-meal rates proposed by the vendor. The school guarantees the food service program will operate at a deficit of no more than $67,500 per year. The initial term runs from August 17, 2026 through June 30, 2027, with options to renew for up to four additional one-year terms. Board approval is expected by August 5, 2026, state agency approval by August 10, 2026, and contract execution by August 17, 2026.
Proposals are evaluated on eight criteria totaling 150 points: financial pro forma (30 points), food quality and wellness programs (50 points), employee training and development (15 points), community involvement and communications (20 points), staffing of regional or local employees (15 points), management depth and resources (20 points), child nutrition experience with comparable districts (30 points), and professional standards for school nutrition employees (20 points). Proposers must complete a comprehensive financial pro forma using exact program information in Appendix A. Questions are due by June 28, 2026. The FSMC must maintain records for three years following contract termination and provide monthly operating statements.
Opportunity text
Sauvie Island School may contract with a food service management company (FSMC) to operate eligible school food services.
Files
| File | Type | Posted |
|---|---|---|
| RFP FSMC Q and A_Addendum 2.pdf | ||
| Approved RFP for Food Services Management for Sauvie Island School SY 2026-2027_ODE_Posted.doc | DOC document | |
| RFP FSMC Question and Answer.pdf |
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